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IRB Submissions, Forms & Templates

IRB Submission Software 

Human Subject applications, protocols and associated supplemental materials are submitted to the IRB using the Human Subjects/IRB Module of the UConn InfoEd eRA Portal at https://www.infoed.uconn.edu. See the How To Guides for more information on using InfoEd, including step-by-step instructions for creating initial and other types of IRB submissions (amendments, requests for continuation/closure, and reportable information or events including protocol deviations or adverse events). For technical assistance using InfoEd, email era-support@uconn.edu or call 860.486.7944. The eRA Help Desk is staffed Monday-Friday, 8:00 a.m. to 4:30 p.m.

Adding Undergraduate Students to InfoEd

Undergraduate students are not auto-populated into InfoEd. Each undergraduate student must be manually added to the system. Click here to add undergraduate students to InfoEd prior to adding these students as key personnel on the Appendix A Personnel form. Adding the students before completing the Appendix A form will result in less time and effort completing the form.

Uploading CITI training completion reports to InfoEd

Click here to access instructions for uploading CITI completion reports as part of your IRB protocol submission. Completion reports are required only when (1) adding UConn personnel who completed training elsewhere or (2) adding non-UConn personnel.

Submission Forms

For assistance with preparing your IRB submissions forms, contact the IRB Office at irb@uconn.edu to schedule an individual help session.

Human Subjects Research (HSR) Determination

Investigators who are unsure if their proposed activity constitutes “human subjects research” according to federal regulations, may submit a Human Subjects Research (HSR) Determination Form through InfoEd. The IRB Chair and/or their designee will determine if the proposed activity meets the regulatory definitions of “human subjects” and “research” and advise as to next steps regarding need to secure formal exemption or approval from the IRB.

Human Subjects Research (HSR) Determination Form

For help submitting the HSR determination form using InfoEd see this help guide.

Submission Components

For initial submission to the IRB, please submit the following components listed below. The IRB may request additional forms or information that are specific to the research and will assist the IRB review of the submission.

Exempt & Limited Submissions:

  1. IRB-5 electronic application form. This form is located in InfoEd;
  2. IRB-5 Word document Study Protocol;
  3. Appendix A Personnel form for studies with key personnel in addition to the PI (or student and faculty advisor). This form is located in InfoEd;
  4. Data Security Assessment Form (for studies collecting potentially identifiable information);
  5. Consent Forms, Assent Forms, Parental Permission forms (as applicable), Consent Scripts and Information Sheets;
  6. Recruitment materials, including advertisements intended to be seen or heard by potential study participants;
  7. Letter(s) of permission from any non-UConn-Storrs sites; or, when applicable, documentation of IRB approval or exemption from the external site;
  8. Any other participant-facing materials (e.g., questionnaires, surveys, diaries, instructions, screening, etc.);
  9. Internal UConn grant application, when applicable;

Expedited & Full Board Submissions:

  1. IRB-1 electronic application form. This form is located in InfoEd;
  2. IRB-1 Word document Study Protocol;
  3. Appendix A Personnel form (unless study involves only PI or student and faculty advisor). This form is located in InfoEd;
  4. Data Security Assessment Form (for studies collecting potentially identifiable information);
  5. Consent Forms, Assent Forms, Parental Permission forms (as applicable), Consent Scripts and Information Sheets;
  6. Recruitment materials, including advertisements intended to be seen or heard by potential study participants;
  7. Letter(s) of permission from any non-UConn-Storrs sites; or, when applicable, documentation of IRB approval or exemption from the external site;
  8. Any other participant-facing materials (e.g., questionnaires, surveys, diaries, instructions, screening, etc.);
  9. The grant application(s), when applicable;
  10. Details (e.g., investigator brochure, labeling, instructions for use, diagrams, etc.) concerning any test articles being evaluated

Study Protocol Forms

IRB-1 Study Protocol

IRB-5 Study Protocol for Exempt and Limited IRB Review

IRB-7  – Research Methods Course Protocol

IRB-9 — Ethnographic/Naturalistic Research Study Protocol

Data Security Assessment Form

Supplemental Forms

dbGaP Access Assurance Form

Faculty Review Sheet, to aid in the review of student projects

External Reliance Intake Form for Non-UConn Research Sites/Personnel (To be submitted to irb-reliance@uconn.edu prior to a formal IRB submission for all studies that involve non-UConn research sites associated with their own IRB and/or personnel who are not affiliated with UConn.)

Templates

Consent Templates

Informed Consent Resource for Secondary Research with Data and Biospecimens: https://osp.od.nih.gov/wp-content/uploads/Informed-Consent-Resource-for-Secondary-Research-with-Data-and-Biospecimens.pdf

For Non-exempt (Expedited, Full Board Review) Studies:

Adult Consent Form Template

Parent Permission Form Template (for participants under 18 years old)

Assent Form for Minor Participants (under 18 years old) If this format is used, it is expected that the content of the final approved Adult Consent or Parent Permission Form will be used as a ‘script’ in the assent process. Alternatively, you create and submit a very simplified version of what would be required in these ‘long’ forms.

For Exempt/Limited Studies:

Exempt Study Adult Prospective Agreement/Consent Form Template

Exempt Study Parent Prospective Agreement/Permission Form Template (for participants under 18 years old)

Exempt Study Assent Form for Minor Participants (under 18 years old)- If this format is used, it is expected that the content of the final approved Adult Consent or Parent Permission Forms will be used as a ‘script’ in the assent process. Alternatively, you create and submit a very simplified version of what would be required in these ‘long’ forms.

 

Recruitment Flyer Template

Important! When preparing an announcement for the Daily Digest, Lifeline or similar, please be reminded that online platforms often have character limits that could impact study postings; tag lines and headings should provide information about the study and should not emphasize that subjects are paid for participation. The IRB study number is required on any announcement.

Sample Recruitment Flyer Template (with tabs)