Address

Whetten Graduate Center
University of Connecticut
438 Whitney Road Extension, Unit 1006
Storrs, CT 06269-1006
Phone: 860.486.3619
Fax: 860.486.5381

Directions

Driving

From the West:

Interstate 84 East to Exit 68. From exit, take a right onto Route 195, and follow for 7 miles to campus.

Alternate directions from the West:

Interstate 84 East to Interstate 384 East. At end of Interstate 384 East, take left fork to Route 44 East. Follow Route 44 East to intersection with Route 195. Take a right onto Route 195 and follow the signs to campus.

From the East:

Interstate 84 West to Exit 68. From exit, take a left onto Route 195, and follow for 7 miles to campus.

From the Southeast:

Interstate 95 to 395 North. Take Exit 81 West to Route 32 North. Follow Route 32 North to Willimantic. In town, turn right and go over bridge. Continue straight through the light and follow 195 North for 8 miles to campus.

Personalize your directions with Google Maps.

View the campus map or download the PDF version.

Parking

Pay Range: $14-20/hr commensurate on experience

The Office of the Vice President for Research is seeking a qualified individual to work with IT staff in rebuilding internal legacy web applications using modern tools and best practices. The individual will be tasked with using modern web languages such as PHP and Java to rebuild existing functionality while simultaneously improving the design, implementation, and user experience of these applications to best support the needs of OVPR staff.

Applications will be reviewed until the position is filled. Interview candidates will be contacted. This is an excellent opportunity to develop your software development skills while gaining paid work experience.

Required Skills:

* Experience developing web or client-side applications using one or more modern languages (such as Java, PHP, JavaScript, etc.)

* Working knowledge of CSS, HTML and JavaScript

* Basic knowledge of MVC architecture

* Experience with common JS frameworks such as (but not limited to) jQuery, Angular, backbone, etc.

* Basic knowledge of SQL

* Ability to work both independently and as part of a team

* Must have excellent communication and computer skills

Preferred Skills:

* Experience working with legacy codebases

* Experience using git and github as part of a team

* Experience with relational database design and SQL

* Experience with Laravel is a big plus

Please email your resume to laurie.pudlo@uconn.edu.

The University of Connecticut (UConn) Office of the Vice President for Research, is seeking an experienced research compliance professional to engage in post-approval monitoring activities for an estimated 15 hours per week. This is a part-time, temporary professional position, subject to extension based upon performance and availability of funding.

The IACUC (Institutional Animal Care and Use Committee) Post-Approval Monitor (Project/Program Specialist) will directly report and work under the direction of the IACUC Program Manager and in collaboration with other members of the University’s Animal Care and Use Program (ACUP) to ensure that research and teaching activities involving animal subjects are in compliance with all applicable University, State, Federal and other external regulatory requirements and guidelines. The IACUC Post-Approval Monitor’s role is to observe activities using live animals and review records, processes and procedures, to assist investigators in identifying deviations from approved protocols and in implementing corrective action, and to document and report the findings to the IACUC.

Representative Duties and Responsibilities:

• Conducts internal auditing procedures of animal subjects protocols as part of the post-approval monitoring program.
• Conducts reviews in response to allegations and findings of noncompliance with Animal Care and Use Program (ACUP) and sponsor requirements.
• Prepares reports on audit/monitoring findings.
• Serves as a compliance resource to the research community and other internal interested parties.
• Assists with semiannual facility inspections and program reviews.
• Performs other duties as required.

Minimum Acceptable Qualifications

1. Bachelor’s degree in biological, social/behavioral sciences, or a related area; or equivalent combination of education and experience.
2. Experience with research compliance requiring knowledge and understanding of applicable regulations.
3. Ability to collegially interact with others to provide guidance and assistance in meeting regulatory requirements and resolving problems.
4. Excellent writing, communication and interpersonal skills, with demonstrated ability to articulate compliance issues and enforce compliance standards.
5. Ability to work with animals.
6. Ability to work at Storrs and branch campuses.

Preferred Qualifications

1. Knowledge of federal laws, regulations and procedures pertaining to the use of animal subjects in research and teaching including, but not limited to, AWA, AWAR, PHS Policy, HREA, etc.
2. Two or more years of experience with the use of animal subjects in research, and/or experience in working with an IACUC.

This is a part-time, temporary professional position, subject to extension based upon performance and availability of funding. Optional State employee health insurance may be available for purchase at group rates.

Please forward a letter of application, resume, and the names and contact information of three professional references via email to:

Laurie Pudlo, Administrative Manager
Office of the Vice President for Research
438 Whitney Road Extension, Unit 1006
Storrs, CT 06269
Email: laurie.pudlo@uconn.edu

Review of applications will begin immediately and continue until the position is filled. Employment of the successful candidate may be contingent upon the successful completion of a pre-employment criminal background check. All employees are subject to adherence to the State Code of Ethics which may be found at http://www.ct.gov/ethics/site/default.asp.

The University of Connecticut is an EEO/AA employer.

The University of Connecticut (UConn) is a Land Grant and Sea Grant college and member of the Space Grant Consortium, and is ranked among the top 19 public universities in the nation according to the 2016 U.S. News and World Report. In support of an ambitious state investment in economic development, higher education, and research, the Office of the Vice President for Research seeks highly motivated, skilled, and engaged individuals to work within an increasingly diverse and complex research environment.

JOB SUMMARY

The Office of the Vice President for Research at the University of Connecticut is seeking a highly dynamic, creative, and driven professional to assist in the management of an institutional initiative in Stamford, CT focused on data science. The UConn Data Science Initiative revolves around the establishment of a data science tech incubator, the hiring of data science research faculty, and the creation of a year-long entrepreneurial co-op opportunity for undergraduate students.  The Program Coordinator (Education Program Coordinator) will be a self-starting, team player, motivated to contribute novel and fresh ideas to grow each dimension of the initiative in a manner that supports the institution, the region, and the overall economic development of the State.

DUTIES AND RESPONSIBILITIES

• Assisting with various logistical and administrative duties related to the UConn Data Science Initiative (purchasing, hiring, scheduling, travel, etc.).
• Supporting the marketing and communications objectives of the initiative (including the management of the social media campaign, design and copy for various print/digital promotional materials, etc).
• Working with the executive director of the initiative to develop a sustainable budgetary model and plan for growth/expansion of the initiative.
• Assisting with the creation of quarterly written reports delineating progress and milestone achievements of the initiative.
• Maintaining an accurate system for billing tenants of the data science incubator (including keeping track of rates, sending invoices, collecting payment, etc.)
• Supporting the recruitment efforts of the initiative (assisting with the identification of, and communication with, prospective incubator tenants as well as potential data science faculty).
• Providing strategic analytics around data science in the region and working to develop an action plan for establishing new partnerships.
• Working with financial staff to maintain oversight on project budgets and developing budgetary projections.
• Creating a series of technical and social events to build community among the occupants of the data science initiative space.
• Overseeing student employees (including hiring and determining work assignments/schedules).
• Assisting data science faculty in the identification of potential funding opportunities from the public and private sectors.
• Serving as a point of contact for data science initiative inquiries.
• Other related duties as required

MINIMUM QUALIFICATIONS

1. Bachelor’s degree in an appropriate/related subject matter.
2. At least 4 years of related experience, demonstrating considerable knowledge of administrative methods and program support in the area(s) of marketing, industry relations, technology commercialization, startup venture development, or comparable areas.
3. Superior verbal, written and interpersonal communication skills.
4. Superior organizational skills and follow-through.
5. Superior accuracy and attention to formatting and detail.
6. Evidence of creative, out-of-the-box, thinking.
7. Ability to synthesize large amounts of information into concise analytical reports.
8. Experience with event planning and management and/or managing a complex calendar or schedule of activities.
9. Demonstrated experience developing program support materials (both web and print), graphics, and using social media platforms for outreach and communications.
10. Willingness and ability to carry out job responsibilities in Stamford and occasionally at the Storrs and Farmington locations.
11. Proficiency with Microsoft Office suite software, but more importantly, online technology tools aimed at improving productivity and efficiency.
12. Ability to work a flexible schedule to include evenings and weekends, as required by programming.
13. Demonstrated ability to work independently and exercise a high degree of professional discretion and confidentiality in communicating with executives and officials across a variety of industries in the public and/or private sectors.

PREFERRED QUALIFICATIONS

1. Graduate degree in an appropriate discipline.
2. Experience working in data science.
3. Experience working in the fintech and/or digital media industries.
4. Experience developing public/private partnerships.
5. Hands-on experience working with or within universities.
6. Experience implementing design thinking with a general ability to bridge design, communication, and technology.
7. Experience simultaneously managing complex programs and budgets.

APPOINTMENT TERMS

This is a one-year, full-time, grant-funded, annually renewable position. Salary in the high $60’s. The University offers an excellent benefits package including medical and retirement, as well as employee and dependent tuition reimbursement at the University of Connecticut (outlined here:  https://hr.uconn.edu/benefits-beyond-pay/).  Screening of applications will begin immediately and continue until the position is filled, with a target start date of as soon as possible.

TO APPLY

Please apply online at https://hr.uconn.edu/jobs, Staff Positions, Search #494735 to upload a resume, cover letter, and contact information for three (3) professional references.

Employment of the successful candidate is contingent upon the successful completion of a pre-employment criminal background check.

This job posting is currently scheduled to be removed at 11:55 p.m. Eastern time on September 28, 2020.

All employees are subject to adherence to the State Code of Ethics which may be found at http://www.ct.gov/ethics/site/default.asp.

The University of Connecticut is committed to building and supporting a multicultural and diverse community of students, faculty and staff. The diversity of students, faculty and staff continues to increase, as does the number of honors students, valedictorians and salutatorians who consistently make UConn their top choice. More than 100 research centers and institutes serve the University’s teaching, research, diversity, and outreach missions, leading to UConn’s ranking as one of the nation’s top research universities. UConn’s faculty and staff are the critical link to fostering and expanding our vibrant, multicultural and diverse University community. As an Affirmative Action/Equal Employment Opportunity employer, UConn encourages applications from women, veterans, people with disabilities and members of traditionally underrepresented populations.

Contracts Specialist

The Office of the Vice President for Research at the University of Connecticut is seeking an energetic career-minded contract administration professional to join our Contracts administration team.

Under the direction of the Director of Research Administration and Faculty Services in the Office of the Vice President for Research (OVPR), Sponsored Program Services (SPS), the Grants & Contracts Specialist is responsible for reviewing, negotiating and processing contracts and subcontracts in support of the University’s sponsored program activity.

Characteristic duties and responsibilities include:

1. Maintains knowledge of and interprets applicable policies, statutes, regulations and procedures formulated by the University, state and federal government, granting agencies, and various private foundations and industries; maintains up-to-date reference file.
2. Reviews proposed agreements for compliance with applicable University policy, state and federal regulations including but not limited to federal acquisition regulations (FAR) clauses, export controls, intellectual property, governing law and fiscal reporting requirements in support of sponsored projects and other related agreements supporting research activities.
3. Negotiates or assists in the negotiation of agreements with corporate, non-profit and federal sponsors and drafts technical contact language covering such issues as intellectual property rights, cost-sharing, fiscal and procedural constraints and other similar matters.
4. Participates in policy and procedure discussions.
5. Prepares or assists in preparing a written award summary, when necessary, providing complete and detailed information to setup, administer, and maintain an awarded contract in compliance with University policies and contracted statutes, regulations, and procedures.
6. Performs related duties as required.

Minimum Acceptable Qualifications: Bachelor’s degree and four years relevant experience OR Eight years relevant experience in a business organization or government agency; thorough knowledge of University, federal, state and private industry rules and regulations governing technical aspects of grants and contracts; ability to work well flexibly, independently and as a contributing member of a team; demonstrated superior customer service orientation; thorough knowledge of PC-based tools including Microsoft Office Suite.

Preferred Qualifications: Ability to write and interpret technical contract language and understand its implications; ability to effectively communicate with and serve as liaison between granting agencies, University administration and the principal investigators; J.D. or other advanced degree; direct experience negotiating contracts and agreements for sponsored projects in an institution of higher education; familiarity with the Federal Acquisition Regulations (FARs); thorough knowledge of federal laws and regulations pertaining to grant and contract administration.

The University of Connecticut offers a comprehensive package of salary and benefits. For a full list of duties and responsibilities please refer to the position description located at https://ovpr.uconn.edu/careers/.

Applications should be submitted through the UConn Jobs website at: http://hr.uconn.edu/jobs/, and should include a cover letter and resume demonstrating how the qualifications and requirements of the position are met, and contact information for three professional references.

Review of applications will begin immediately and continue until the position is filled. Employment of the successful candidate will be contingent upon the successful completion of a pre-employment criminal background check. All employees are subject to adherence to the State Code of Ethics which may be found at http://www.ct.gov/ethics/site/default.asp.

For confidential inquiries or additional information please contact:

Laurie Pudlo, MPS HRM
Administrative Manager
Office of the Vice President for Research
University of Connecticut
laurie.pudlo@uconn.edu
860.486.4247

The University of Connecticut is an EEO/AA employer.
The University of Connecticut (UConn) is a Land Grant and Sea Grant college and member of the Space Grant Consortium, and is ranked among the top 19 public universities in the nation according to the 2016 U.S. News and World Report.   In support of an ambitious state investment in economic development, higher education, and research, the Office of the Vice President for Research seeks highly motivated, skilled, and engaged individuals to work within an increasingly diverse and complex research environment.  

Job Description
Grants & Contracts Specialist I (UCP VI)
Contracts Specialist

Job Summary

Under the direction of the Director of Research Administration and Faculty Services in the Office of the Vice President for Research (OVPR), Sponsored Program Services (SPS), the Grants & Contracts Specialist is responsible for reviewing, negotiating and processing contracts and subcontracts in support of the University’s sponsored program activity.

Responsibilities

1. Maintains knowledge of and interprets applicable policies, statutes, regulations and procedures formulated by the University, state and federal government, granting agencies, and various private foundations and industries; maintains up-to-date reference file.
2. Reviews proposed agreements for compliance with applicable University policy, state and federal regulations including but not limited to federal acquisition regulations (FAR) clauses, export controls, intellectual property, governing law and fiscal reporting requirements in support of sponsored projects and other related agreements supporting research activities.
3. Negotiates or assists in the negotiation of agreements with corporate, non-profit and federal sponsors and drafts technical contact language covering such issues as intellectual property rights, cost-sharing, fiscal and procedural constraints and other similar matters.
4. Participates in policy and procedure discussions.
5. Prepares or assists in preparing a written award summary, when necessary, providing complete and detailed information to setup, administer, and maintain an awarded contract in compliance with University policies and contracted statutes, regulations, and procedures.
6. Performs related duties as required.

Minimum Qualifications

1. Bachelor’s degree and four years relevant experience OR Eight years relevant experience in a business organization or government agency.
2. Thorough knowledge of University, federal, state and private industry rules and regulations governing technical aspects of grants and contracts.
3. Ability to work well flexibly, independently and as a contributing member of a team.
4. Demonstrated superior customer service orientation.
5. Thorough knowledge of PC-based tools including Microsoft Office Suite.

Preferred Qualifications

1. Ability to write and interpret technical contract language and understand its implications.
2. Ability to effectively communicate with and serve as liaison between granting agencies, University administration and the principal investigators.
3. J.D. or other advanced degree.
4. Direct experience negotiating contracts and agreements for sponsored projects in an institution of higher education.
5. Familiarity with the Federal Acquisition Regulations (FARs).
6. Thorough knowledge of federal laws and regulations pertaining to grant and contract administration.

The University of Connecticut Institutional Review Board (IRB) recognizes that some research projects involving existing data sets and archives may not meet the definition of “human subjects” research requiring IRB review; some may meet definitions of research that is exempt from the federal regulations at 45 CFR part 46; and some may require IRB review. This document is intended to provide guidance on IRB policies and procedures and to reduce burdens associated with IRB review for investigators whose research involves only the analysis of existing data sets and archives. The IRB acknowledges the guidance document prepared by the University of Chicago Social and Behavioral Sciences IRB as the model for this Guidance.

Although projects that only involve secondary data analysis do not involve interactions or interventions with humans, they may still require IRB review, because the definition of “human subject” at 45 CFR 46.102(f) includes living individuals about whom an investigator obtains identifiable private information for research purposes.

1. When does secondary use of existing data not require IRB review?

In general, the secondary analysis of existing data does not require IRB review when it does not fall within the regulatory definition of research involving human subjects.

A. Public Use Data Sets

Public use data sets are prepared with the intent of making them available for the public. The data available to the public are not individually identifiable and therefore analysis would not involve human subjects. The IRB recognizes that the analysis of de-identified, publicly available data does not constitute human subjects research as defined at 45 CFR 46.102 and that it does not require IRB review. The IRB no longer requires the registration or review of studies involving the analysis of public use data sets unless a project merges multiple data sets and in so doing enables the identification of individuals whose data is analyzed. An IRB review may be required for a research study that relies exclusively on secondary use of anonymous information BUT records data linkage or disseminates results in such a way that it generates identifiable information.

In addition to being identifiable, existing data must include “private information” in order to constitute research involving human subjects. Private information is defined as information which has been provided for specific purposes by an individual and which the individual can reasonably expect will not be made public (e.g., a medical or school record). For example, a study involving only analysis of the published salaries and benefits of university presidents would not need IRB review since this information is not private.

B. De-identified Data

If a dataset has been stripped of all identifying information and there is no way it could be linked back to the subjects from whom it was originally collected (through a key to a coding system or by other means), its subsequent use by the Principal Investigator or by another researcher would not constitute human subjects research, since the data is no longer identifiable. “Identifiable” means the identity of the subject is known or may be readily ascertained by the investigator or associated with the information. In general, information is considered to be identifiable when it can be linked to specific individuals by the researcher either directly or indirectly through coding systems, or when characteristics of the information obtained are such that a reasonably knowledgeable person could ascertain the identities of individuals. Even though a dataset has been stripped of direct identifiers (e.g., names, addresses, student ID numbers, etc.), it may still be possible to identify an individual through a combination of other characteristics (e.g., age, gender, ethnicity, place of employment).

Example: Many student research projects involve secondary analysis of data that belongs to, or was initially collected by, their faculty advisor or another investigator. If the student is provided with a de-identified, non-coded data set, the use of the data does not constitute research with human subjects because there is no interaction with any individual and no identifiable private information will be used.

Coded data: Secondary analysis of coded private information is not considered to be research involving human subjects and would not require IRB review IF the investigator(s) cannot readily ascertain the identity of the individuals to whom the coded private information pertains as a result of one of the following circumstances:

1. The investigators and the holder of the key have entered into an agreement prohibiting the release of the key to the investigators under any circumstances, until the individuals are deceased (HHS regulations for humans subjects research do not require the IRB to review and approve this agreement);
2. There are IRB-approved written policies and operating procedures for a repository or data management center that prohibit the release of the key to the investigator under any circumstances, until the individuals are deceased; or
3. There are other legal requirements prohibiting the release of the key to the investigators, until the individuals are deceased.

For more information on when analysis of coded data is or is not human subjects research, see the HHS Office for Human Research Protections Guidance on Research Involving Coded Private Information or Biological Specimens at http://www.hhs.gov/ohrp/policy/cdebiol.html.

Note: If a student is analyzing coded data from a faculty advisor/sponsor who retains a key, this would be human subjects research, because the faculty advisor is considered an investigator on the student’s protocol, and can readily ascertain the identity of the subjects since he/she holds the key to the coded data. If the student’s work fits within the scope of the initial protocol from which the dataset originates, the faculty advisor (or investigator who holds the dataset) may wish to consider adding the student and his/her work to the original protocol by means of an amendment application rather than having the student submit a new application for review.

Example: Researcher B plans to examine the relationships between attention deficit hyperactivity disorder (ADHD), oppositional defiance disorder, and teen drug abuse using data collected by Agencies I, II, and III that work with “at risk” youth. The data will be coded and the agencies have entered into an agreement prohibiting release of the key to the researcher that could connect the data with identifiers. The use of the data would not constitute research with human subjects.

If the IRB determines that the project does not constitute human subjects research, the IRB will notify the investigator. If the IRB determines that the project does involve human subjects research, the investigator will be asked to submit a protocol for consideration by the IRB.

2. When is the secondary use of existing data exempt?

There are six categories of research activities involving human subjects that may be exempt from the requirements of the federal regulations on human subjects research protections (45 CFR 46.101(2)(b)). However, only one exemption category (Category 4) applies specifically to existing data. If research is found to be exempt, it need not receive full or expedited review. In order to qualify for an exempt determination, an IRB-5 application must be submitted in InfoEd for IRB review.

Research involving collection or study of existing data, documents, and records can be exempted under Category 4 of the federal regulations if: (i) the sources of such data are publicly available; or (ii) the information is recorded by the investigator in such a manner that subjects cannot be identified, directly or through identifiers linked to the subjects.

The latter condition of this category applies in cases where the investigators initially have access to identifiable private information but abstract the data needed for the research in such a way that the information can no longer be connected to the identity of the subjects. This means that the abstracted data set does not include direct identifiers (names, social security numbers, addresses, phone numbers, etc.) or indirect identifiers (codes or pseudonyms that are linked to the subject’s identity). Furthermore, it must not be possible to identify subjects by combining a number of characteristics (e.g., date of birth, gender, position, and place of employment). This is especially relevant in smaller datasets, where the population is confined to a limited subject pool.
The following do not qualify for exemption: Research involving prisoners, and FDA-regulated research.

Example: Student A will be given access to data from her faculty advisor’s health survey research project. The data consists of coded survey responses, and the advisor will retain a key that would link the data to identifiers. The student will extract the information she needs for her project without including any identifying information and without retaining the code. The use of the data does constitute research with human subjects because the initial data set is identifiable (albeit through a coding system); however, it would qualify for exempt status.

3. When does the secondary use of existing data require expedited or full board review?

If secondary analysis of existing data does involve research with human subjects and does not qualify for exempt status as explained above, the project must be reviewed either through expedited procedures or by the full (convened) IRB, and an IRB-1 protocol application must be submitted in InfoEd for IRB review.

Consent: Researchers using data previously collected under another study should consider whether the currently proposed research is a “compatible use” with what subjects agreed to in the original consent form. For non-exempt projects, a consent process description or justification for a waiver must be included in the research protocol.

The IRB may require that informed consent for secondary analysis be obtained from subjects whose data will be accessed.

Alternatively, the IRB can consider a request for a waiver of one or more elements of informed consent under 45 CFR 46.116(d). In order to approve such waiver, the IRB must first be satisfied that the research:

1. presents minimal risk (no risks of harm, considering probability and magnitude, greater than those ordinarily encountered in daily life or during the performance of routine examinations or tests); and
2. the waiver or alteration will not adversely affect the rights and welfare of the subjects; and
3. the research could not practicably be carried out without the waiver or alteration; and
4. whenever appropriate, the subjects will be provided with additional pertinent information after participation.

“Restricted Use Data”: Certain agencies and research organizations release files to researchers with specific restrictions regarding their use and storage. These restrictions are typically described in a data use or restricted use data agreement the organization requires be signed in order to receive the data. The records frequently contain identifiers or extensive variables that combined might enable identification, even though this is not the intent of the researcher. Research using these data sets requires expedited or full board level review. Note that the data use or restricted use data agreement must be reviewed by Sponsored Programs Services (SPS) prior to institutional approval. The IRB will not approve the study until the agreement receives approval by SPS. The protocol may be submitted to the IRB at the same time the agreement is submitted to SPS.

Examples:

1) Student C will be given access to coded mental health assessments from his faculty advisor’s research project. The student plans to analyze the data with a code attached to each record, and the advisor will retain a key to the code that would link the data to identifiers. The use of the data does constitute research with human subjects and does not qualify for exempt status since subjects can be identified. This student project would require an IRB-1 protocol application to be submitted in InfoEd for expedited or full board review by the IRB.

Note: As previously noted, if the student’s work fits within the scope of the initial protocol from which the dataset originates, the faculty advisor (or investigator who holds the dataset) may wish to consider adding the student and his/her work to the original protocol by means of an amendment application rather than having the student submit a new application for expedited or full board review.

2) Student D is applying to the National Center for Health Statistics for use of data from the National Health and Nutrition Examination Survey that includes geographic identifiers and date of examination. The analysis of this restricted use data would require IRB-1 protocol application to be submitted in InfoEd for expedited or full board review by the IRB.

Back to Researcher’s Guide

A completion report is required for all human subject studies. The closure report updates the IRB on the conduct and the outcomes of the study, any new risks, safety issues or problems that may have arisen since the last study renewal, and informs the IRB of the final disposition of research records and data.

Completion reports should be submitted to the IRB within 30 days of study completion by completing the IRB-2 Re-Approval/Completion report application in InfoEd. Note: The PI does not have to wait for the end of the study approval period to submit a completion report.

If any of the following six conditions apply do not file a completion report. Such studies must remain active and continue to receive ongoing IRB review and approval:

1. Enrollment is on-going.
2. Research-related interventions and/or follow-up is ongoing.
3. Participant follow-up is ongoing.
4. Biological specimens containing personally identifiable information are being maintained in a repository that has been approved as part of this study or upon which analysis or research is ongoing. If, however, specimens were transferred to a separate repository that has ongoing IRB approval, the study may be closed.
5. Data analysis or manuscript preparation that involves the use or access to personally identifiable information is ongoing.
6. If there is an external study sponsor and the sponsor has not provided permission to close the study with the IRB.

Report Study Completion Procedures

Complete the IRB-2 Re-Approval/Completion Form in InfoEd.

• Provide the date the study was completed in the Status of Study section.
• Provide a copy of the final DSMB report if applicable.
• Provide a summary of the findings and provide copies of any publications or manuscripts resulting from the study.
• Complete sections VI, VII, VII and IX, if applicable.

Record Retention

The IRB would like to remind investigators that data from the completed study should be stored and protected in the manner approved by the IRB and consented to by the research participant so as to maintain the privacy and confidentiality of the participants. Whenever possible, the data should be permanently de-identified. Also, at a minimum, per federal regulations (45 CFR 46.115(b) and 21 CFR 56.115(b)), investigators must maintain research records for three years beyond the completion/termination of the study. Investigators should be aware that other laws and requirements (e.g., funding agency) may require a longer record retention period.

Refer to the IRB’s record retention policy for additional guidance – https://ovpr.uconn.edu/irb/irb-policies-and-procedures-intro/record-retention/.

Serious Adverse Events or Unanticipated Problems Learned After Study Closure

The PI must report to the IRB any information learned after study closure that could affect participant safety or care, including but not limited to serious adverse events or unanticipated problems report by the Sponsor or other responsible for study monitoring.

Back to Researcher’s Guide

Listed below are various self-service handouts and instructional sheets with step-by-step instructions on how to perform various functions within the UConn (Storrs/Regional Campus) InfoEd External Interests / FCOI & FCO system.

These materials are specific to UConn (Storrs and Regional Campuses) and should not be used by persons from UConn Health unless specifically instructed to do so by the FCOI staff.

• Quick Reference Guide New – for UConn Storrs and Regional Campuses only
• Create an Initial Financial Interest Disclosure New – for UConn Storrs and Regional Campuses only
• Edit or Resubmit a Financial Interest Disclosure New – for UConn Storrs and Regional Campuses only
• View, Print, Download or Save a Financial Interest Disclosure  New – for UConn Storrs and Regional Campuses only
• Turning Off Pop-up Blocking on Various Web Browsers Updated

MAC USERS:  Safari blocks popups by default. To have a better experience with the FCOI eform, please follow these steps to allow popups on your machine: https://content.research.uconn.edu/pdf/storrs/rits/infoed/PopupBlocker.pdf  Or, use something other than Safari for completion of the FCOI eform.

NEW: On March 1, 2024, the Office of the Vice President for Research launched a revised FCOI disclosure e-form (see: announcement shared with the UConn research community).

If you have questions about the requirements to submit an annual financial disclosure, please contact Ms. Kristen Tremblay (kristen.tremblay@uconn.edu or 860.679.3276) or fcoi@uconn.edu.

For technical issues with InfoEd, please email era-support@UConn.edu or call 860.486.7944.

Please choose your system role to view tailored assistance:

• Faculty/PI
• Departmental Staff
• Department Head

Faculty Member/Principal Investigators ERC Help

Quick Guides:

• Certifying an Effort Report (pdf)
• Certifying an Effort Report with Multiple PIs (pdf)
• Understanding My Reports (pdf)
• Submitting a Commitment Change (pdf)
• Commitment Comparison Quick Guide ^*New!*
• Commitment by Project-Person Screens Quick Guide ^*New!*

Frequently Asked Questions:

• What is effort reporting?
• Who can certify an effort report?
• How do I certify an effort report?
• Who needs to have their effort certified?
• What is included in the effort reports?
• What do the percentages on the effort report mean?
• How do I add a project to an effort report?
• What should I review prior to certification?
• How does the effort report routing work?
• How does routing/certification work when someone works for multiple PIs?

What is effort reporting?

Effort reporting (or effort certification) is UConn’s means of assuring sponsors that:

• The commitment of effort (proposed or otherwise obligated) to the project was met
• The effort expended on the project was at least commensurate with the salary charged
• Effort devoted to research and other sponsored projects was properly accounted for

This is not “timekeeping” or “activity tracking”. Actual effort should be reported in whole percentages. Voluntary uncommitted effort (effort on a project that was not charged to a sponsored program and was not committed to the sponsor) should not be included on the effort report.
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Who can certify an effort report?

Faculty are expected to certify their own reports. Graduate and undergraduate students’ reports are certified by the PI of each project listed. Staff reports can be certified by the individual or the PI of each project; however, most schools prefer that the PI certifies these reports as well. Department Heads may certify for the PI or individual if they have left the university or are unavailable to certify.
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How do I certify an effort report?

When an effort report is routed to you, you will receive an email notification. Click on the link provided in the email or click here to log into the ERC system. You can access the effort report directly from the email or via your worklist (the default application page). Double-click on the report line to access the report. Once in the report, you will need to enter the Actual Effort worked for each project for the reporting period. If the calculated amounts are correct, you may simply auto-populate those amounts by clicking on the “Default to Calculated Amounts” link above the Actual Effort column. Click on Submit to approve/certify the report (or to return the report to your department administrator or to SPS, if needed). Please see our Quick Guide for Certifying an Effort Report for a detailed guide with screenshots.
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Who needs to have their effort certified?

For each effort reporting period, effort reports are generated for each employee whose salary is charged to a sponsored award and for each employee with an effort commitment on a sponsored award. This includes faculty, staff, post docs, graduate students and undergraduate students. Only non-students are able to certify their own reports.
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What is included in the effort reports?

An individual’s report will reflect all of their University activities – totaling 100% regardless of the actual hours worked. All non-sponsored activities are reflected in the “All other sources associated with your appointment” line. Effort reports are generated three times a year (Fall, Spring and Summer – see SPS Academic Calendar for dates) for all individuals who were paid from or had effort commitments on sponsored awards.
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What do the percentages on the effort report mean?

The Calculated Effort column includes the percentage of salary paid on the project plus any cost shared commitment made to the project which was entered in the ERC application. The percentage is calculated when the effort report is generated. Commitments recorded in the ERC system may be viewed through the Commitment Comparison screen (see Commitment Comparison Quick Guide).

The Actual Effort column is entered by the certifier at a project level. This amount should reflect a reasonable approximation of the effort devoted to the project during the reporting period.
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How do I add a project to an effort report?

While in the effort report, click on the Add Another Project link and then search for an award (by PI Name, KFS Account Number, InfoEd Proposal Number or Sponsor Award Number) to add a project. This functionality is only available when the report is currently routed to you for certification.

It is highly recommended that a report be returned to your department or SPS (see Quick Guide for Certifying an Effort Report) if there should have been pay on the missing project or if there should have been a cost share commitment recorded in our system.
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What should I review prior to certification?

Review the effort report to ensure that all projects with paid or committed effort have been reflected on the report. You may also review the Effort Report Details to review the current commitments in the system.
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How does the effort report routing work?

Changes are allowed ONLY when the report is currently routed to you. Only the PIs or the individual listed on a report can enter the Actual Effort. You can view any report involving your awards at any time in the route.
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How does routing/certification work when someone works for multiple PIs?

Following the initial department administrator review, the effort report will route to all PIs listed on the report as well as the individual themselves, for non-students. For example, the report for a graduate student working on two different PIs’ awards will route to both PIs at the same time. The first PI who logs into the report will see all Actual Effort fields “unlocked”. After the first PI certifies, when the second PI certifies the report, the Actual Effort for the first PI’s award will be locked. The “All other sources associated with your appointment” line will remain unlocked.
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Departmental Staff ERC Help

We are in the process of developing additional guidance for Department Administrators.  In the interim, please review the training slides below.  Contact Jen Lamontagne (jennifer.lamontagne@uconn.edu) or Kristin Winot (kristin.winot@uconn.edu) for additional assistance.

• ERC Department Admin Training (pdf)

Department Head ERC Help

We are in the process of developing a guide for Department Heads to claim and certify an effort report when the PI is otherwise unavailable.  In the interim, please contact Jen Lamontagne (jennifer.lamontagne@uconn.edu) or Kristin Winot (kristin.winot@uconn.edu) for assistance with this functionality.

Please view the Faculty Help Section for additional information.

ERC is an enterprise-level, web-based application designed to manage sponsored program effort. The system consists of two major aspects – commitments and effort reporting. The commitments section is used to track details for all effort commitments made to the sponsor by individual and by project. The effort reporting section is used to generate, review and certify effort reports. By using this system, University faculty and staff are able to electronically certify their reports.

Link to ERC: http://apps.research.uconn.edu/erc