uconn

SPA Training Opportunities

Sponsored Program Services (SPS) is developing a comprehensive research administration education program.  The program will include in-person interactive learning experiences, online training modules, video tutorials, reference guides, and other workshops and events meant to provide support and professional development for research administrators, faculty, and students involved in research.

As the program develops, opportunities will be listed below.  Please send any suggestions or comments to spa.training@uconn.edu.

CRA Exam Study Buddies

So you want to study for the Certified Research Administrator (CRA) exam?

Do yourself a huge favor and join the Virginia Tech Study Group!

They maintain a comprehensive program that includes weekly topics, daily study tips, and more!  To join the VT CRA Study Group, go to their website and click on the topic “How do I get involved with the study team?”.  Please read all the information on their page as it gives you a lot of information about the exam as well as the study group.

If you want a study buddy, add your name to our CRA Study Buddy spreadsheet and reach out to the people already on the list!  If you no longer want people to contact you, please return to the spreadsheet to delete your information.  This spreadsheet is not monitored.  If you see any problems, please email spa.training@uconn.edu.

Level One Basics of Research Administration

This 7 hour course is taught in two 3.5 hour sessions.  Topics include:
- Defining research and research administration at UConn and UConn Health
- Clarifying a sponsored project, its lifecycle, and the roles and responsibilities of all involved
- Exploring the Office of the Vice President for Research and Sponsored Program Services
- Defining agreement, sponsor, and funding types
- Explaining compliance and audit regulations and findings
- Introducing the subjects and terminology of pre and post award management.
This is a highly interactive course, meant to deliver a lot of information in a conversational manner to help you retain the information discussed. Participants must have access to a reliable device with audio/video capabilities (laptop/desktop/tablet) to participate in class. WebEx will be the platform used to administer the course. Register for classes through Saba.  Please Note: classes must have 5 participants to run.  Please email spa.training@uconn.edu with any questions.
2024-2025 Class Dates - All classes run from 8:30 am to 12:00 pm
September 3 and 5, 2024 (Tuesday, Thursday)
November 5 and 7, 2024 (Tuesday, Thursday)
January 7 and 9, 2025 (Tuesday, Thursday)
March 4 and 6, 2025 (Tuesday, Thursday)
May 6 and 8, 2025 (Tuesday, Thursday)

Federal Costing Principles Interactive Learning Experience

Federal Costing Principles

New for 2024-2025!  This course will now be offered in both an e-Learning format and an instructor-led format.  Registration for both courses may be accessed through Saba.

In this course, research administrators will engage in activities designed to help them:

  • confidently explain the importance of Uniform Guidance in research administration
  • evaluate costs to federally funded accounts against Uniform Guidance requirements to ensure compliance
  • make informed and accurate costing decisions using Uniform Guidance requirements as the foundation
  • make use of available UConn/UConn Health resources for questions and assistance

2024-2025 Instructor-led class dates - All classes run from 8:30 am to 12:00 pm

September 26, 2024 (Thursday)
November 21, 2024 (Thursday)
January 30, 2025 (Thursday)
March 27, 2025 (Thursday)
May 29, 2025 (Thursday)

 

 

Please email spa.training@uconn.edu with any questions.

Subawards e-Learning Experience

Introduction to Subawards e-learning module!

This self-guided, 20-minute module will discuss the basics about the theory of subawards, including:  

  • the definition of a subaward, 
  • a review of common subaward terminology,  
  • a discussion about Cost Composition and Modified Total Direct Costs. 

This class may be accessed in Saba.

Training Videos and NCURA Webinars

Training Videos and NCURA Webinars can be found on the OVPR-SPS NCURA Webinars Channel (NetID Logon required).

 

NIH Upcoming Events and Recordings of Past Events

Explore the extensive listings provided on the NIH Calendar of Events page to enrich your understanding of NIH grants policies, funding, and processes. Discover upcoming conferences, webinars, and more to attend, as well as opportunities to unlock resources from past events. Dive in and elevate your knowledge today.  Scroll down the page for past events or use the left side navigation to view On-Demand Event Resources and more content!

 

UConn Fiscal Institute for Training (FIT)

The SPA Training Program collaborates with and presents a module during FIT training.  We encourage all fiscal staff and local research administrators to take this course.

The Fiscal Institute for Training (FIT) is committed to providing fiscal staff at the school, department or unit level at the University of Connecticut with the knowledge, information, tools and professional networks to be proficient in their key job responsibilities. The Institute, through its comprehensive training program, will deliver the necessary resources to build a professional and collegial business community focused on:

  • Improving the efficiency of operations
  • Achieving compliance with University and state policies and procedures, and state and federal regulations
  • Achieving consistency and standardization in the application of business processes
  • Improving the internal control environment of the institution

You can find more information at the FIT Website or contact Jonathan Montano at jonathan.montano@uconn.edu for more information on upcoming sessions.

 

SPA Job Aids

Award Monitoring and Management

Account Management Monthly Checklist

Consulting/Professional Services Invoice Review Checklist

No-Cost Extension Policy Matrix

Allowable and Unallowable Costs

Award Review and PI Checklist

Effort Reporting and Commitments

Costs of Federally Sponsored Research

Indirect vs. Direct Costs

WebFocus Guide to Accessing SPS Reports

Subawards

Subaward Invoice Review Checklist

SPA Meetings - Tips & Tricks

General Information

A-to-Z Resource Guide

Fly America and Open Skies Agreements

Expenditure Guidance

Admin and Clerical Salaries

Books, Journals, Periodicals and Subscriptions

Conferences and Registration Fees

Materials and Supplies

Publication and Printing

Advertising and PR

Computing Devices

Equipment

Memberships, Subscriptions, and Professional Activity Costs

Travel

Current & Pending Support

Current & Pending is a web-based application where UConn Storrs and Regional Campus Faculty and Department Administrators may search for faculty users by name and view a summary page listing all of their projects, or a detailed page listing all information for a given project, including a list of the personnel associated with the project. The application is secured by NetID. To request access, complete the Account Access Request Form and return to the eRA Help Desk at era-support@uconn.edu.

Login at https://secure.vprge.uconn.edu/cps/login.cfm

InfoEd Lab Animals Management Module

The Institutional Animal Care and Use Committee (IACUC) serving UConn-Storrs and the regional campuses utilizes InfoEd Lab Animals Management module for managing IACUC protocol submissions. This module is designed to support the review and management of animal research protocols. At this time, this module is solely used by Research Integrity & Compliance Services staff. In the future, the University plans to utilize the Lab Animals Development module to allow Principal Investigators to submit their applications electronically through InfoEd.

Available Technologies

Over 600 patents have been issued based on UConn technologies. Visit the UConn Innovation Portal to browse UConn technologies available for licensing or call us at 860.679.3992.

 

 

Contact OVPR Communications

UConn is committed to sharing research successes within the University walls and beyond. The Office of the Vice President for Research works closely with University Communications, industry partners, funding agencies, and other stakeholders to recognize the impact of cutting-edge research, technology transfer, scholarship, and creative endeavors taking place at all of UConn’s campuses.

 


 

Working on something special the world should know about? Fill us in!

OVPR Communications Support Request Form

 

Matt Engelhardt
Research Communications Coordinator
matthew.engelhardt@uconn.edu
860.638.7282

Animal Research

Animals have been central to the advancement of knowledge that has led to a vast array of benefits to both human and animal health. The University of Connecticut regards the use of animals in research, teaching, and testing to be an integral component of continued progress in science, education, and agriculture. The University expects all of its animal facilities and programs to maintain high ethical standards for animal care and use, and to be operated in accordance with applicable federal, state, and local laws, regulations, policies, and guidelines.

The animal care and use program refers to all the components that exist in support of the University’s activities involving live animals. These components include facilities, employees, researchers, policies and procedures, equipment and animals. The Animal Care and Use Program has been accredited by AAALAC International since 2010.

Animal Care Services

Animal Care Services (NetID Access Restricted link)  provides animal husbandry and veterinary care for vertebrate animals housed at the Storrs Campus, excluding the farm animals under the supervision of the Department of Animal Science. ACS veterinarians have University-wide responsibilities for assisting faculty and the IACUC in protocol review, facility inspections, and training. The Animal Care and Use Program is accredited by AAALAC International. For further information please contact acsinfo@uconn.edu.

Institutional Animal Care and Use Committee

The Institutional Animal Care and Use Committee (IACUC) is charged with responsibility for reviewing the University of Connecticut’s program for the humane care and use of animals in research and teaching as described in its Assurance and University Policy. The IACUC is created by and subject to federal law: the Public Health Service Policy on Humane Care and Use of Laboratory Animals (PHS 1986), the USDA Animal Welfare Act/Regulations (CFR 1985) and related Guides. Members include scientists and nonscientists, veterinarians and nonaffiliated individuals from the community.

Research Resources

Finding Research Funding

The UConn Library licenses two databases to identify sources of funding for research projects and other endeavors:

Grants.gov is frequently consulted for federal government funding opportunities:

Research Advisory Groups

The Office of the Vice President for Research’s (OVPR) mission of supporting and advancing faculty research greatly depends on involvement and input from faculty and from UConn’s schools/colleges.  To that end, the Vice President for Research (VPR) has established research advisory groups to facilitate communication and collaboration between the OVPR and stakeholders across the university.  These groups meet regularly to discuss research-related issues that impact UConn/UConn Health faculty and provide opportunities for faculty to convey concerns to the VPR and the OVPR executive team and to work together to identify and implement solutions.

The President’s Research Advisory Council (PRAC) was created by the Vice President for Research, Innovation, and Entrepreneurship Radenka Maric, and President Thomas Katsouleas. The membership of the PRAC consists of faculty representatives from each school and college, including UConn Health, as well as student and postdoctoral representatives. The PRAC will serve as a forum to discuss issues and concerns related to research, scholarship, and creative works at UConn and UConn Health and to provide input and guidance to the President and Vice President on relevant institutional policies, practices, and strategic initiatives.  The PRAC will meet twice a semester.  A list of the Council members is available on the membership page.
2022-2023 Meeting dates: TBD

The Research Deans’ Council (RDC) includes Associate Deans for Research of all UConn/UConn Health schools and colleges.  The RDC is charged with communicating the research priorities of the schools/colleges to the OVPR and representing their interests in discussions regarding research-related policy.  RDC members also advise on internal funding and limited submission internal competitions.  The RDC meets twice a semester during the academic year.  If you have an issue/problem/request that you would like the RDC to consider, please contact the RDC chair or your school/college’s Associate Dean(s) for Research.
2022-2023 Meeting dates: Sept. 22, Nov. 14, Feb. 6, April 11

The Health Center Research Advisory Council (HCRAC) advises the Vice President for Research and the Research Deans on the development, management, and disposition of the Health Center’s central research resources and intramural grants programs.  For more information on HCRAC responsibilities and programs, please visit their pages on the UConn Health website.

Service Units

Responsible for overseeing the $260 million annual research enterprise across all UConn campuses, including UConn Health, the Office of the Vice President for Research (OVPR) manages all aspects of research and scholarship activities for UConn’s world-class faculty.

The OVPR supports both short- and long-term initiatives to grow UConn’s research enterprise and robust innovation pipeline. Through a dynamic, multifaceted approach, the OVPR promotes single faculty investigator projects, large-scale interdisciplinary collaborations, partnerships with leading industries, and high-potential, university-driven startups.

The OVPR is responsible for:

  • Research Support & Development
  • Core Research Facilities
  • Grant Proposal Support
  • Award Management
  • Research Compliance
  • Technology Commercialization
  • UConn’s Technology Incubation Program
  • IPB at UConn Tech Park

Learn More

Faculty Services is an optional service provided by the University and jointly funded by participating units and the Office of the Vice President for Research. We provide both pre- and post-award support and units can sign up to receive either or both services. If you are interested in receiving more information about this service and the cost, please contact Brianna Demers, Associate Director for Faculty Services (brianna.demers@uconn.edu).

 

Pre-Award Services

Our comprehensive proposal support allows faculty to spend more time on the drafting a strong narrative while ensuring their proposal will adhere to all University policies and meet with the requirements of the sponsor and solicitation. A full list of our services can be found here.

  • Provide exceptional administrative support from proposal assembly to submission from expert administrators.
  • Allow faculty to focus on the scientific development of the application.
  • A team of specialists ensures support is always available to faculty during University hours.
  • Help faculty to produce higher quality proposals is greater numbers.

 

Post-Award Services

Our full post-award support is a partnership with administrators within your unit to ensure faculty receive tailored services to manage their awards effectively. An overview of this partnership can be found here. By acting as the Fiscal Officer, we can provide rigorous oversight including thorough monthly reviews and a closeout process to ensure there are no surprises (deficits, unallowable costs, etc.). A full list of our services can be found here.

  • Provide exceptional administrative support from pre-award/advance accounts through closeout from expert administrators.
  • Provide detailed and customized monthly reports.
  • Allow faculty to focus on the research and spend less time on administrative tasks.

For Participating Departments

Pre-Award Services

Who is My Pre-Award Specialist?
Summary of Services
  • Budget development
  • Budget justification templates
  • Completion of all internal administrative forms (IPR, Cost Sharing, etc.)
  • Review of all proposal documents against the requirements of the sponsor and solicitation
  • Application building (our team will complete the application in WorkSpace, FastLane, etc.)
  • Coordination with Sponsored Program Services for final review and approval
Faculty Tips for Success
  • Contact us early! The earlier we are involved, the more support we can provide you.
  • Contact us even if you are not sure if you will submit!
  • Send us your documents as you complete them. We will review them against the requirements of the sponsor and solicitation and will let you know if changes are required.
  • Keep us informed of your scheduled and planned travel so we can manage deadlines effectively.
  • When your assigned Specialist is out of the office, contact facultyservices@uconn.edu for urgent issues and requests.

 

Post-Award Services

Who is My Post-Award Specialist?
Summary of Services
  • Daily monitoring of account through KFS and HuskyBuy transactions
  • Customized monthly reports and thorough monthly review
  • Evaluate payroll changes
  • Facilitate subaward and consultant agreements
  • Calculate projections of future expenditures
Faculty Tips for Success
  • Inform of your needs for pre-award/advance account as soon as you think you might need it.
  • Inform us of potential personnel changes so we can project the impact to the award and obtain sponsor approval if necessary.
  • Don’t be afraid to ask questions, it’s what we’re here for!

Faculty Services

Faculty Services, founded in the fall of 2014, was created with the mission to grow and support the research enterprise by providing excellent, consistent proposal development and award management support for University faculty. This department, housed within the Office of the Vice President for Research consists of a team of expert research administrators who work directly with faculty. Faculty Services provides a single point of contact for proposal and/or award support. Our goal is to reduce faculty administrative burden allowing them more time to write proposals and work on funded projects. Faculty Services reduces the number of administrators required to complete a single transaction and reduces administrative tasks overall improving turnaround time and allowing more time to be devoted to complex and unique transactions.

Sponsored Program Services

Sponsored Program Services (SPS) assists faculty with the administration of sponsored program activities to reduce administrative burdens on researchers and department staff. Our goal is to help faculty win more grants and provide comprehensive pre- and post-award services, including:

  • Budget development assistance and review
  • Proposal review and submission
  • Industry contract review and negotiation
  • Guidance and consultation on grant-related questions
  • Assistance with inter-campus award applications
  • Set up of new grant and contract awards and related budgets in UConn’s accounting system
  • Assistance with and processing of budget adjustments
  • Final financial report preparation
  • Proposal preparation and award management support through a shared service program (Faculty Services) to participating Schools and Colleges
  • Research administration training, job aids, and support for staff and faculty