The InfoEd eRA portal represents the entire InfoEd enterprise suite that houses all of the various modules. Effective 1/1/24, the v13 portal will no longer be supported by InfoEd Global and Research IT. All users should switch to the Enable Portal as Default in your Profile > Settings > Portal Preferences.
How To Materials
Listed below are various self-service handouts and instructional sheets with simple instructions on how to perform various functions within the InfoEd eRA portal tool such as login, change your password, or edit preferences within your user profile.
Reset Your Forgotten InfoEd (NetID) Password – The InfoEd portal is secured with your UConn NetID single sign-on. If you have forgotten your NetID or password, call the University Information Technology Services (UITS) Service Desk at 860.486.4357 or email at helpcenter@uconn.edu.
Change Your InfoEd (NetID) Password – You can also access the NetID website (https://netid.uconn.edu) to obtain your NetID and change/reset your password.
The InfoEd eRA portal represents the entire InfoEd enterprise suite that houses all of the various modules.
How To Materials
Listed below are various self-service handouts and instructional sheets with simple instructions on how to perform various functions within the InfoEd eRA portal tool such as login, change your password, or edit preferences within your user profile.
Reset Your Forgotten InfoEd (NetID) Password – The InfoEd portal is secured with your UConn NetID single sign-on. If you have forgotten your NetID or password, call the University Information Technology Services (UITS) Service Desk at 860.486.4357 or email at helpcenter@uconn.edu.
Change Your InfoEd (NetID) Password – You can also access the NetID website (https://netid.uconn.edu) to obtain your NetID and change/reset your password.
The InfoEd Proposal Tracking module acts as a central clearinghouse of both pre- and post-award information for Sponsored Program Services, faculty, and sponsored program administrators. It provides a single reference point for tracking all details related to proposals including: budgets, subcontracts, approvals, technical reports, and all associated communications.
How To Materials
Listed below are various self-service handouts and instructional sheets with simple instructions on how to perform various functions within the InfoEd My Proposals module. Please refer to the new Enable Portal Technical User Guide while we refresh these individual how to documents.
The mission of Technology Commercialization Services is to expedite and facilitate the transformation of UConn discoveries into products and services that benefit patients, industry and society.
Our goals are to bring together UConn researchers and the business community in order to significantly enhance the commercial and societal impact of UConn’s research; identify and help move inventions by UConn faculty, staff and students towards the market through licensing or new company formation; secure patent protection for new technologies, where warranted by market forces; generate support for ongoing applied/translational research projects including industry partnerships.
Contact us to evaluate and protect a UConn invention; find proof of concept and/or startup funding at UConn, from the investment community, as well as state and private sources; receive coaching and mentoring for your new venture; start a company; license a technology; incubate your business at UConn; access University-wide programs supporting innovation and entrepreneurship.
We are here to help! You can contact any of our team members by visiting the Contacts page.
Issuance, Review and Execution of the Project Agreement: Because UConn Storrs and UCH are separate fiscal entities, a project agreement needs to be executed before funds can be transferred between the two campuses. After the lead organization has received its award, a project agreement is prepared by the lead’s sponsored program services (UConn Storrs) or the procurement office (UCH Farmington). This agreement is emailed to the subawardee’s sponsored program’s office for review and execution. Note: The project agreement must be signed by authorized signatories of both parties. Pls are not authorized to sign.
Award/Fund Setup: Separate project accounts are set up at the lead and sub’s campuses. Prior to account set-up, all compliance-related approvals should have been obtained, e.g., Institutional Review Board IRB)/Stem Cell Research Oversight (SCRO)/Institutional Animal Care and Use Committee (IACUC)/Institutional Biosafety Committee (IBC).
Invoicing: Before invoices can be paid, they must be approved by the lead campus’s principal investigator.
Amendments: Competitive project periods often span multiple budget years. If the sponsoring agency awards funds on a budget year basis, issuance and execution of amendments will be necessary to next year’s funding after it has been released to the lead organization by the sponsor.
Carryover of Funding and No-Cost Extensions: Carryover of funds and no-cost extensions (NCE) are not authorized without the lead awardee’s written approval. If needed, at least sixty (60) days prior to the end date of the current budget period the PI(s) should seek approval for any carryover or NCE requests.
Award Closeout: So that awards may be closed out in accordance with sponsor requirements, final invoices will normally be required no later than 45 days following the termination date of the award project period.
There is a mechanism in place that allows Storrs graduate students, both US and international, to be paid directly by UCH as graduate assistants; there is furthermore a mechanism to allow them to have their tuition waived at Storrs. It is not necessary to use the subaward/project agreement mechanism for use of graduate students on grants.
All graduate students (including those at UCH) are enrolled through the Graduate School at Storrs. The only significant issues in the past had been obtaining tuition waivers for graduate assistants at UCH because of the different financial systems at our campuses. UCH’s Human Resources department provides the HR Database of Graduate Assistants to the Bursar’s Office at Storrs a list of all graduate assistants at UCH and they get an automatic tuition waiver similar to graduate assistants at Storrs.
International Students at Storrs are vetted through their International Office while UCH International Students are vetted by Ms. Jaishree Duggal in UCH HR. Both offices work in concert to ensure compliance with applicable immigration laws. International Students are registered through the SEVIS system operated by the Department of Homeland Security, INS, which recognizes the two campuses as separate entities.
State-of-the-art research is carried out in the twelve schools and colleges and the more than 80 research centers and institutes at the University of Connecticut. The annual expenditures at the University exceed $250 million.
Enhancing interdisciplinary research is a strategic goal for the University. An important component of this is the strengthening of the inter-campus collaborations between Storrs and the Health Center. We can assist faculty in preparing and submitting externally funded inter-campus proposals and awards.
Because UConn (Storrs) and UConn Health (UCH) are two separate fiscal entities, proposals seeking extramural funds are administered similar to sponsored activity involving any other inter-institutional collaborations – where one institution serves as the lead applicant and the other consortium partner acts as the subawardee.
At the proposal stage, the external funding agency will typically require a statement of commitment from each collaborating organization to ensure that there is appropriate programmatic and administrative support and oversight.
In order for Sponsored Program Services (SPS) at Storrs and UCH to approve a Letter of Intent/Consortium Statement, both the lead organization and subawardee proposals need to be routed, reviewed and approved by the respective academic and administrative offices.
Lead Organization: One campus is the lead organization; the other campus participating in the project is the subawardee. The decision regarding which campus serves as the lead applicant typically is dictated by the scope of the project – the lead organization performs a substantive role in conducting the project and maintains appropriate oversight of all scientific, programmatic, financial, and administrative matters related to the grant.
Budgets: The subawardee’s proposed costs (direct and F&A) get rolled-up into the lead organization’s budget. Each site (Storrs or UCH) applies and receives its respective F&A costs. The lead organization waives F&As associated with the first $25K of inter-campus subaward. Subawardee personnel cannot be included as personnel in the lead organization’s budget.
Internal Review/Approval by the Subawardee Organization: At least 10 business days before the funding agency’s deadline, the subawardee principal investigator needs to submit internal forms (Storrs or UCH routing and significant financial interest, scope of work, budget and budget justification plus any additional documents requested to the subawardee’s sponsored programs office [Storrs SPS or UCH ORSP]). After review and approval by that office, the subawardee investigator will submit the approved consortium statement, scope of work, budget and budget justification plus any additional requested documents to the lead organization’s principal investigator.
Internal Review/Approval at the Lead Organization: The principal investigator for the lead organization should route the complete application to his/her respective sponsored programs office, using the normal review, compliance, and approval processes and by that office’s stated deadline.
Prepares budget that includes all subawardee costs (direct and F&A), budget justification, scope of work, internal forms, and consortium statement.
Routes sub’s proposal for internal review/approval (dept., dean) and submits to SPS/ORSP for review and approval.
Submits sub’s proposal (consortium statement, scope of work, budget/ budget justification, etc.) to lead ’s PI for inclusion in lead’s proposal to be submitted to sponsor.
Lead Applicant Pre-Award
Prepares the entire application budget — all lead organization costs, including the sub’s budget and lists subawardee as consortium partner.
Routes proposal (including sub’s budget and consortium statement) through SPS/ORSP for review and approval.
Submits proposal to sponsor.
Notifies subawardee of sponsoring agency’s funding decision.
Experience indicates that there is no uniform approach that will meet the needs of our diverse industry partners. The University is committed to working with its partners to provide leases for incubation space, contact terms and IP rights necessary to meet company goals. Faculty working with industry partners should contact the Technology Commercialization Services (TCS) about specific requests; our policies provide an ability to offer industry research partners options that serve their unique needs.
Licensing Policies
Royalty Sharing Policy
The University of Connecticut policy provides that our faculty inventors share in revenue generated by their discoveries as follows:
33 1/3% to the Inventor(s) as personal income (Multiple Inventors share the income).
33 1/3%to be further subdivided as follows: (a) 50% to the Inventor(s)’ research program to be administered through an account set up by the Office of the Vice President (OVPR). (This allocation is only available to Inventor(s) having an active research program at the university); 30% to the Inventor(s)’ primary academic unit (department) or other administrative unit to be administered by the Director or Department Head; and (c) 20% to the Inventor(s)’ school or college to be administered by the Dean.
33 1/3% to the University of Connecticut.
If a faculty member is no longer at UConn, the portion of the revenue that would have gone to the inventor’s research program (50% of the 33 1/3%) will be shared equally between the appropriate dean and the university.
License Back Policy
If the University does not believe that it can successfully commercialize a University Invention, and if the faculty member is not interested in founding a Startup, the University will offer the inventor a license of the University Invention (such license referred to as a “license back”). In addition, the inventor may request a license back from OVPR at any time. OVPR is not required to grant a license back but will respond to any request within three months. If the University elects to license back the University Invention to the inventor, the inventor, as licensee, will assume obligations related to patent expenses and commercialization and will agree to pay a portion of the gross revenue that the inventor receives through his or her commercialization efforts. In addition, the inventor will not be entitled to the net revenue payments described in Section 3 of this policy.
The Office of the Vice President for Research is responsible for assessing and addressing the education and information needs of UConn staff and faculty involved in sponsored research and compliance activities across UConn’s schools and colleges on all University campuses.
This section of the website provides educational information and support including tutorials, manuals, job aides, videos, and other reference guides to help and support faculty, staff, and students.
Subscribe to the UCRESADM-L Listserv for more information on educational opportunities and other OVPR notices.
Research agreements between the University and outside entities come in many form and serve a wide array of purposes. They cover applied research, evaluation, training, demonstrations, material transfers, confidentiality terms and data use, intellectual property, and more.
Through these agreements, we partner with a wide array of entities, both governmental (local, state and federal) and private (corporate and non-profit).
Our Contracts Team assists you in creating, negotiating and executing these agreements by facilitating discussion and negotiating terms.
The mission of Environmental Health & Safety is to provide comprehensive environmental health and safety services for the University community by developing and administering effective policies and procedures that prevent personal injuries and maintain regulatory compliance in the areas of biological, chemical, occupational, and radiation safety, thereby supporting the University’s mission of teaching, research, and public service.
The mission of the Office of University Compliance is to assist the University and UConn Health in achieving their financial, operational and strategic goals while maintaining compliance with all associated laws and/or regulations.
The Office of University Compliance accomplishes this goal by identifying institutional risks; performing audits, reviews and investigations; augmenting institutional compliance through effective education and training programs; and fostering the values of knowledge, honesty, integrity, respect and professionalism as outlined in the University’s Code of Conduct.
In order for the University to conduct human subjects research supported by the Department of Navy (DON) through contracts, grants, cooperative agreements, or through other arrangements such as collaborations with DON personnel, the UConn IRB obtained a DOD-Navy Addendum to the FWA held by UConn. The DON Human Research Protection Program requires training for Extramural Performers. To meet the requirements for continuing education, all personnel who conduct, review, approve, support, manage or oversee DON-supported human research must complete three to six hours of continuing research ethics and human subject protections training every three years.
UConn researchers (PIs, Postdoctoral Fellows, Research Assistants, Graduate/Undergraduate students) are considered Extramural Performers as are IRB Members, IRB Staff and the University’s Institutional Official. All Extramural Performers, regardless of their role in research, will complete the CITI training course “DON-Supported Extramural Performers.”
There are several options available to meet the continuing training requirement, including a new Refresher Course on the Collaborative Institutional Training Initiative (CITI) website. Personnel who completed initial training through CITI may now access and complete the Refresher Training course in order to fulfill continuing education requirements for Extramural Performers.
Investigators who plan to apply to the Department of Navy for funding are strongly encouraged to plan accordingly and to contact Research Compliance Services before the research proposal is submitted to discuss these and other requirements.
Login to CITI. If you’ve forgotten your username or password, contact Doug Bradway at 6-0986 or by email at doug.bradway@uconn.edu.
Under the Main Menu second bullet, select the link for “Affiliate with another institution.”
Go to the “Participating Institutions” pull down menu and select “Department of The Navy” and click “Submit.”
Complete the required member information fields. In the “Your Command” field select “DON Extramural Performers” and click “Submit.”
You will now be asked to answer a series of questions. Please select the following:
What kind of research are you conducting? Select the first option ” I am conducting, planning to conduct, or am otherwise involved in research with human subjects, tissues from humans and/or patient records” and click “Next.”
Social/Behavioral Science Question. Select “The Biomedical Sciences” since the UConn IRB reviews both Biomedical and Social and Behavioral Science research. Click “Next.”
Are you taking initial or refresher? Select “Initial” and click “Next.”
What is your role? Select “DON-Supported Extramural Performers – Biomedical” and click “Next.”
Are you required to complete the CITI Good Clinical Practice Course? Select “No, not at this time” and click “Next.”
Are you required to complete the RCR training? Select “No, not at this time” and click “Next.”
Do you want to review IRB Reference Resource materials? Select “NO – Perhaps some other time” and click “Next.”
Now, you should be back to the Main Menu and the Department of the Navy “DON-supported Extramural Performers, Initial Training” course should be listed as “Incomplete.” Click the “Re-enter” link.
The required modules should be listed. You may receive credit for prior modules completed at UConn. If so, the module name and completion date will be listed in green. Click “The Integrity Assurance Statement” link, read the statement and select the appropriate assurance statement. Click “Submit.”
Now, you should be back to the required modules list. The first module you’ll need to complete should be underlined. Click this link and complete the module. Continue to complete all the modules until the course is completed. Note that some modules do not have an exam.
