uconn health

SCRO Contacts

Name Title Phone Email
Meg Johnson, JD, CIP Director, Conflicts of Interest and Research Integrity 959.262.4139 meg.johnson@uconn.edu
Audrey R. Chapman, PhD Chair, SCRO Committee 860.679.1590 achapman@uchc.edu
Ellen Ciesielski SCRO Coordinator 860.679.6004 eciesielski@uchc.edu

 

SCRO Committee Members

Audrey R. Chapman, PhD, Committee Chair, Professor, School of Medicine, Public Health Sciences

Peter Barwick, MD, Physician (retired), Community Member

Eric Bernstein, JD, EdD, Associate Dean for Academic Affairs, School of Dental Medicine

Stephen Clark, PhD, Associate Professor Emeritus, School of Dental Medicine, Genetics and Genome Sciences

Caroline Dealy, PhD, Associate Professor, School of Dental Medicine, Craniofacial Sciences

Jaime Imitola, MD, Vice Chair of Research in Neurology, School of Medicine

James Mulrooney, PhD, Dean, Professor,  Central Connecticut State University, Biomolecular Science

Leonard Paplauskas, UConn Health, Associate Vice President, Research Administration (retired)

Ted Rasmussen, PhD, Associate Professor, UConn, Pharmaceutical Sciences

Ernst Reichenberger, PhD, Professor, School of Dental Medicine, Center for Regenerative Medicine and Skeletal Development

Richard Tombaugh, PhD, Theologian, Community Member

Isolde Bates, ex officio member, Business Services Manager, Genetics and Genome Sciences

Maureen Sansone, ex officio member, IRB Administrator, The Jackson Laboratory

Ellen Ciesielski, SCRO Coordinator, UConn Health, Research Integrity & Compliance

Limited Submissions – Frequently Asked Questions

Welcome to the Limited Submissions FAQ page. This resource is designed to help faculty and staff navigate the limited submission process.

At UConn, the OVPR coordinates internal competitions to ensure compliance with sponsor limits and to support the strongest possible submissions. Below you'll find answers to common questions about eligibility, timelines, internal review procedures, and more.

What is a limited submission?

  • A limited submission is a funding opportunity offered by federal agencies or private foundations that restricts the number of applications an organization is allowed to submit. Limited submissions require an organization to select or nominate candidates before any proposals or applications can be submitted. At UConn and UConn Health, the selection process for limited submission awards is facilitated by the OVPR.

How does the process work?

  • Program Advertisement
    • When the OVPR identifies a limited submission funding opportunity, a notice is issued to inform the University community. This notice will be:
      • Posted on the OVPR website
      • Shared via the Storrs Daily Digest and UConn Health Lifeline email digest
      • Distributed to key administrators and faculty who have opted in via listservs
  • Stage 1: Notification of Intent to Submit (NOI)
    • Once the opportunity is disseminated, faculty can submit their NOIs.
    • NOIs are required for all limited submissions unless otherwise specified.
    • They help gauge interest and identify potential reviewers.
    • It involves completing two brief forms, and information is not used in the selection process.
    • It will be submitted through the Quest Portal
  • Stage 2: Internal Review of Pre-Proposals
    • If there are more NOIs than spots allowed for a particular mechanism, all interested NOI participants must submit a pre-proposal (via the Quest Portal)
    • Pre-proposals are reviewed by an ad-hoc faculty committee with expertise in grant submission and relevant research areas. External reviewers may be involved when necessary.
    • Pre-proposal due dates are listed in the Quest Portal link and on the limited submission opportunity page.
  • Final Steps
    • All participants will receive notification of the results (and reviewer feedback, when available) at the conclusion of the review.
    • Selected investigators will be given the go-ahead to complete proposals according to sponsor guidelines.
    • Final proposals must be submitted to Sponsored Program Services (SPS) at Storrs or UConn Health for final internal review at least 5 business days before the sponsor’s deadline. SPS will conduct a final review and provide instructions for submitting the proposal to the sponsor.

What documents are needed for the pre-proposal?

  • For limited submission opportunities requiring an internal competition, pre-proposals must be submitted via the Quest Portal. Unless otherwise stated in the limited submission announcement, pre-proposals should include:
    • Project Summary (max 2 pages) – Overview of the project, demonstrating alignment with program criteria and institutional research or educational goals.
    • Budget & Justification (max 2 pages, if applicable) – Summary of costs, including any required cost-sharing commitment. If cost-sharing is needed, a support letter from the Dean/Department Head is required.
    • Investigator List (max 2 pages) – Summary of credentials and roles in the project (brief CVs or biosketches are acceptable).
    • Optional Attachment (max 2 pages) – Any additional relevant information, such as comments/reviews from a resubmission.
  • If a sponsor requires specific guidelines beyond the typical requirements, they will be provided via email.

Who are the reviewers?

  • Pre-proposals are evaluated by an ad-hoc faculty committee organized by the OVPR.  This committee consists of faculty members with grant submission experience and expertise in the relevant research area.
    • When necessary, external reviewers may also be involved.
    • Final selections are made by the OVPR, based on faculty review results.
    • Interested in being a reviewer? Contact research@uconn.edu

What if I come across a limited submission opportunity but it’s not listed on our page?

  • If you come across a limited submission opportunity that is not listed on the website, email research@uconn.edu with the program details and a link to the announcement. The OVPR will review and determine the next steps.

    What if I want to resubmit for a limited submission opportunity?

    • The OVPR recognizes that securing funding often requires multiple attempts. To support this, a balance is maintained between allowing resubmissions and providing opportunities for new applicants. These are the guidelines:
      • Mechanisms that allow multiple UConn applicants: PIs may resubmit the same project once within two years without re-competing, provided promising feedback is received from the sponsor. Projects with missing elements or eligibility concerns cannot be automatically resubmitted.
      • Mechanisms that allow a single UConn applicant: PIs must re-compete unless strong feedback is received and communicated to OVPR before a new internal competition opens.
      • Mechanisms that are judged on PIs record of accomplishment: Applicants must re-compete.
      • Nominated Applicants: Those selected by deans or senior administrators are not guaranteed resubmission.
      • Future Opportunities: If a mechanism’s cycle includes resubmitting applicants, other strong candidates that were not selected from that cycle may be allowed to submit in the next cycle without competing again.
    • Resubmission intent should be communicated promptly to the Limited Submission Coordinator (research@uconn.edu)

      How do I find out about limited submission opportunities?

      • To stay informed about limited submission opportunities, we encourage you to sign up for our listserv and regularly check our limited submissions opportunities page. Additionally, we recommend staying connected with relevant departments and faculty members, as they may have insights into upcoming opportunities.

      What happens if I miss an internal deadline?

      • Limited submission opportunities often have tight turnaround times due to sponsor constraints. If you miss an internal deadline, please reach out to research@uconn.edu as soon as possible. While we will do our best to accommodate late submissions, we cannot guarantee that it will always be possible.

      How do I know if a funding opportunity is limited?

      • A funding opportunity is limited if the sponsor restricts the number of applications that can be submitted by an institution. These opportunities require an internal selection process before submission to the sponsor.
      • To check if an opportunity is limited:
      • If you’re unsure, contact research@uconn.edu for clarification.

      Who should I contact if I have questions about limited submissions?

      I was selected, but I need help with my proposal. What services does UConn offer?

      • UConn offers free proposal development services to support faculty in crafting competitive funding proposals. Provided by OVPR, these services include:
        • Consultation & strategy – Guidance on proposal planning
        • Proposal review & editing – Enhancing clarity and impact
        • Grantsmanship support – Strengthening funding applications
        • Project management – Assistance for large and complex proposals
      • These services are designed to help UConn/UConn Health investigators maximize their success in securing funding.

      Limited Submission Competitions

      The OVPR is pleased to announce these limited submission funding opportunities/awards.

      PIs who wish to be considered for these opportunities must submit a notification of intent to submit form through the UConn Quest Portal by the due date listed in the NOI deadline column in the table below. If the NOI deadline has passed, the opportunity is available on a first-come, first-serve basis. PIs must be selected and approved by the OVPR to be eligible to submit.

      Questions? Check out our FAQ Section.

       

      Need help understanding this table?

      • This table details all available limited submission opportunities. These limited submissions are updated weekly.
      • To view the table in full screen, select "View larger version" in the bottom right-hand corner of the embedded table.
      • Select any cell and click the arrow icon to view full details, including eligibility, submission instructions, and deadlines.
      • Use filters or sorting to narrow results by sponsor, deadline, or keyword.

         

        All Available Opportunities

        Please allow a few moments for the data table to load.

        Limited Submission Overview

        Limited submissions are funding opportunities that restrict the number of applicants an institution can submit. To manage these opportunities, UConn has a policy in place to ensure a fair and competitive selection.

        The Office of the Vice President for Research (OVPR) oversees the management of limited submission opportunities and is responsible for selecting the official applicants from UConn and UConn Health, which may involve conducting an internal competition when necessary.

        For details on the process and other related questions, visit our FAQ page. To explore current opportunities, visit the limited submissions opportunities page.

        For further assistance, contact the limited submission coordinator, Kaylei Arcangel at research@uconn.edu

        flow chart of limited submission process

        Limited Submission Competitions

        This page has been replaced.  Please visit https://ovpr.uconn.edu/services/research-development/limited-submission/ and update your bookmarks.

        The Office of the Vice President for Research (OVPR) is pleased to announce these limited submission funding opportunities/awards.  Limited submission programs allow only a select number of applicants from each institution.  In order to determine which PIs will be selected as the official applicants from UConn/UConn Health, an OVPR internal competition may be necessary (full process is described at our website).

        PIs who wish to be considered for these opportunities must submit a notification of intent to submit form through the UConn Quest Portal by the due date listed in the competition advertisement.  PIs must be selected and approved by the OVPR to be eligible to submit.

        Please send any questions you may have to research@uconn.edu.

        Please allow a few moments for the data tables to load.

        New Limited Submission Opportunities (updated each Wednesday)

        This table details newly posted limited submissions. These limited submissions are updated weekly. Check back every Wednesday for new limited submission opportunities!

        Note: Is an opportunity you found here last week no longer in this table? Please check the "All Active Opportunities" table at the bottom of this page. Limited submissions that are no longer new for the week are transferred into this table.

        Available Without Competition

        This table details limited submission opportunities that have past the internal NOI deadline, but received no submissions. These are available until either an NOI is submitted by a researcher, or the first sponsor deadline passes. Once one of these situations occur, the opportunity is no longer available for new submissions and will be removed from the table.

        In rare occasions, some opportunities may have fast approaching deadlines, and as a result, an internal competition cannot be held within a reasonable time.  These opportunities can also be found within this table.

        All Available Opportunities

        This table details all available limited submission opportunities. These limited submissions are updated weekly. Check back every Wednesday for new limited submission opportunities!

        Competitions Currently Under Review

        This table details current opportunities for which an internal selection process is being held.  NOIs are no longer being accepted.  Information provided here for the reference of teams that have submitted NOIs

         

        Research Development

        The goals of the Office of the Vice President for Research (OVPR) Research Development programs are to:

        1. help faculty in all disciplines move into a better position to generate external funding for their scholarly and creative activities
        2. enhance the research climate at the University of Connecticut by promoting faculty research

        The OVPR provides Research Development Services through:

        1. proposal development services
        2. grant writing seminars and workshops
        3. internal funding seed programs
        4. limited submission funding opportunity management
        5. research communications

        Partnering with Industry

        The OVPR is your home for all industry-sponsored research activities.

        We would like to work with you and your industry partners to ensure that our collaborative research discussions are productive, that negotiations are successful, and that both parties’ needs are met.  We also ensure that agreements are in accordance with University policies and procedures as well as federal regulations and requirements.

        We’ve prepared a document that outlines our philosophy and that may be useful to share with your industrial partners.

        Contact us.  Bring us in early. We are here to help!

        Export Control Agreements

        Export control laws are federal regulations that govern how certain information, technologies, and commodities can be transmitted overseas or to a foreign national on U.S. soil. The scope of the regulations is broad: they cover exports in virtually all fields of science, engineering, and technology and apply to research activities regardless of the source of funding. Failure to comply with these laws can have serious consequences, both for the institution and for the individual researcher. Potential penalties include fines and possibly imprisonment. It is thus critical for UConn researchers to understand their obligations under these regulations and to work with Research Compliance Services to ensure that the University is in compliance.

        Please visit this section in the Research Integrity & Regulatory Affairs area of the website for more information.

        Storrs-UConn Health F&A

        Because Storrs and UCH are two separate entities both from the standpoint of the state and for federal grants (and have different financial systems), this places us in a situation similar to the University of Maryland, University of Massachusetts and Cornell University. We used the Cornell model to develop guidelines to promote intercampus collaborations between Storrs and UCH and placed them on our website earlier this year. This has assisted researchers in understanding the procedures at the other campus and resolved issues that in the past have been a concern.

        We currently have a global MOA between Storrs and UCH and create individual agreements for each project. They are simple and are put in place quickly.

        Additionally the current practice is for the prime recipient to waive F&As on the first $25K of the sub-award if including them would diminish proposed direct costs.

        In situations where amount of project cost funding is capped and the subrecipient’s F&As are included in the total direct costs, the subrecipient organization will not include its F&As in the budget. Once awarded, the prime recipient will share its F&As with the subrecipient proportionately to the awarded direct costs. This will be implemented for all future grants.

        Contact Research IT Services

        eRA Help Desk
        860.486.7944
        eRA-support@uconn.edu
        Self-Service Help Desk Portal: https://it.research.uconn.edu/SelfService/

        Name Title/Role Phone Email
        Matthew J. Cook, MPH, MBI Director 860.679.3075 matthew.cook@uconn.edu
        Support eRA Help Desk 860.486.7944 era-support@uconn.edu
        Paula Engler Reporting Services & Help Desk Support paula.engler@uconn.edu
        Jennifer Lamontagne Reporting Services & Effort Reporting jennifer.lamontagne@uconn.edu
        Andy Rittner Information System Administration & Desktop Support 860.486.1864 andrew.rittner@uconn.edu
        Charles Tuttle Oracle PL/SQL Developer, Senior Programmer/Analyst & Help Desk Support charles.tuttle@uconn.edu

         

        InfoEd Portal

        The InfoEd eRA portal represents the entire InfoEd enterprise suite that houses all of the various modules. Effective 1/1/24, the v13 portal will no longer be supported by InfoEd Global and Research IT. All users should switch to the Enable Portal as Default in your Profile > Settings > Portal Preferences.

        How To Materials

        Listed below are various self-service handouts and instructional sheets with simple instructions on how to perform various functions within the InfoEd eRA portal tool such as login, change your password, or edit preferences within your user profile.

        For technical issues with InfoEd, please email era-support@UConn.edu or call 860.486.7944.

        InfoEd Portal

        The InfoEd eRA portal represents the entire InfoEd enterprise suite that houses all of the various modules.

        How To Materials

        Listed below are various self-service handouts and instructional sheets with simple instructions on how to perform various functions within the InfoEd eRA portal tool such as login, change your password, or edit preferences within your user profile.

        For technical issues with InfoEd, please email era-support@uconn.edu or call 860.486.7944.

        Cross-Campus Subawards

        • Issuance, Review and Execution of the Project Agreement: Because UConn Storrs and UCH are separate fiscal entities, a project agreement needs to be executed before funds can be transferred between the two campuses. After the lead organization has received its award, a subaward agreement is prepared by the lead institution: Sponsored Program Services (UConn Storrs) or the Procurement Office (UCH Farmington). This agreement is emailed to the subawardee’s sponsored programs office for review and execution.
          Note:           Subaward agreements must be signed by authorized signatories of both parties. PIs are not authorized to sign.
        • Award/Fund Setup: Separate project accounts are set up at the lead and subawardee’s campuses. Prior to account set-up, all compliance-related approvals should have been obtained, e.g., Institutional Review Board IRB)/Stem Cell Research Oversight (SCRO)/Institutional Animal Care and Use Committee (IACUC)/Institutional Biosafety Committee (IBC).
        • Invoicing: Before invoices can be paid, they must be approved by the lead campus’s principal investigator.
        • Amendments: Competitive project periods often span multiple budget years. If the sponsoring agency awards funds on a budget year basis, issuance and execution of amendments will be necessary to next year’s funding after it has been released to the lead organization by the sponsor.
        • Carryover of Funding and No-Cost Extensions: Carryover of funds and no-cost extensions (NCE) are not authorized without the lead awardee’s written approval. If needed, at least sixty (60) days prior to the end date of the current budget period the PI(s) should seek approval for any carryover or NCE requests.
        • Award Closeout: So that awards may be closed out in accordance with sponsor requirements, final invoices will normally be required no later than 45 days following the termination date of the award project period.

        For assistance with cross-campus subawards: