eRA Help Desk
860.486.7944
eRA-support@uconn.edu
Self-Service Help Desk Portal: https://it.research.uconn.edu/SelfService/
Staff
The InfoEd eRA portal represents the entire InfoEd enterprise suite that houses all of the various modules. Effective 1/1/24, the v13 portal will no longer be supported by InfoEd Global and Research IT. All users should switch to the Enable Portal as Default in your Profile > Settings > Portal Preferences.
How To Materials
Listed below are various self-service handouts and instructional sheets with simple instructions on how to perform various functions within the InfoEd eRA portal tool such as login, change your password, or edit preferences within your user profile.
For technical issues with InfoEd, please email era-support@UConn.edu or call 860.486.7944.
The InfoEd eRA portal represents the entire InfoEd enterprise suite that houses all of the various modules.
How To Materials
Listed below are various self-service handouts and instructional sheets with simple instructions on how to perform various functions within the InfoEd eRA portal tool such as login, change your password, or edit preferences within your user profile.
For technical issues with InfoEd, please email era-support@uconn.edu or call 860.486.7944.
- Issuance, Review and Execution of the Project Agreement: Because UConn Storrs and UCH are separate fiscal entities, a project agreement needs to be executed before funds can be transferred between the two campuses. After the lead organization has received its award, a subaward agreement is prepared by the lead institution: Sponsored Program Services (UConn Storrs) or the Procurement Office (UCH Farmington). This agreement is emailed to the subawardee’s sponsored programs office for review and execution.
Note: Subaward agreements must be signed by authorized signatories of both parties. PIs are not authorized to sign.
- Award/Fund Setup: Separate project accounts are set up at the lead and subawardee’s campuses. Prior to account set-up, all compliance-related approvals should have been obtained, e.g., Institutional Review Board IRB)/Stem Cell Research Oversight (SCRO)/Institutional Animal Care and Use Committee (IACUC)/Institutional Biosafety Committee (IBC).
- Invoicing: Before invoices can be paid, they must be approved by the lead campus’s principal investigator.
- Amendments: Competitive project periods often span multiple budget years. If the sponsoring agency awards funds on a budget year basis, issuance and execution of amendments will be necessary to next year’s funding after it has been released to the lead organization by the sponsor.
- Carryover of Funding and No-Cost Extensions: Carryover of funds and no-cost extensions (NCE) are not authorized without the lead awardee’s written approval. If needed, at least sixty (60) days prior to the end date of the current budget period the PI(s) should seek approval for any carryover or NCE requests.
- Award Closeout: So that awards may be closed out in accordance with sponsor requirements, final invoices will normally be required no later than 45 days following the termination date of the award project period.
For assistance with cross-campus subawards:
There is a mechanism in place that allows Storrs graduate students, both US and international, to be paid directly by UCH as graduate assistants; there is furthermore a mechanism to allow them to have their tuition waived at Storrs. It is not necessary to use the subaward/project agreement mechanism for use of graduate students on grants.
All graduate students (including those at UCH) are enrolled through the Graduate School at Storrs. The only significant issues in the past had been obtaining tuition waivers for graduate assistants at UCH because of the different financial systems at our campuses. UCH’s Human Resources department provides the HR Database of Graduate Assistants to the Bursar’s Office at Storrs a list of all graduate assistants at UCH and they get an automatic tuition waiver similar to graduate assistants at Storrs.
International Students at Storrs are vetted through their International Office while UCH International Students are vetted by Ms. Jaishree Duggal in UCH HR. Both offices work in concert to ensure compliance with applicable immigration laws. International Students are registered through the SEVIS system operated by the Department of Homeland Security, INS, which recognizes the two campuses as separate entities.
State-of-the-art research is carried out in the twelve schools and colleges and the more than 80 research centers and institutes at the University of Connecticut. The annual expenditures at the University exceed $250 million.
Enhancing interdisciplinary research is a strategic goal for the University. An important component of this is the strengthening of the inter-campus collaborations between Storrs and the Health Center. We can assist faculty in preparing and submitting externally funded inter-campus proposals and awards.
Because UConn (Storrs) and UConn Health (UCH) are two separate fiscal entities, proposals seeking extramural funds are administered similar to sponsored activity involving any other inter-institutional collaborations – where one institution serves as the lead applicant and the other consortium partner acts as the subawardee.
At the proposal stage, the external funding agency will typically require a statement of commitment from each collaborating organization to ensure that there is appropriate programmatic and administrative support and oversight.
In order for Sponsored Program Services (SPS) at Storrs and UCH to approve a Letter of Intent/Consortium Statement, both the lead organization and subawardee proposals need to be routed, reviewed and approved by the respective academic and administrative offices.
- Lead Organization: One campus is the lead organization; the other campus participating in the project is the subawardee. The decision regarding which campus serves as the lead applicant typically is dictated by the scope of the project – the lead organization performs a substantive role in conducting the project and maintains appropriate oversight of all scientific, programmatic, financial, and administrative matters related to the grant.
- Budgets: The subawardee’s proposed costs (direct and F&A) get rolled-up into the lead organization’s budget. Each site (Storrs or UCH) applies and receives its respective F&A costs. The lead organization waives F&As associated with the first $25K of inter-campus subaward. Subawardee personnel cannot be included as personnel in the lead organization’s budget.
- Internal Review/Approval by the Subawardee Organization: At least 10 business days before the funding agency’s deadline, the subawardee principal investigator needs to submit internal forms (Storrs or UCH routing and significant financial interest, scope of work, budget and budget justification plus any additional documents requested to the subawardee’s sponsored programs office [Storrs SPS or UCH ORSP]). After review and approval by that office, the subawardee investigator will submit the approved consortium statement, scope of work, budget and budget justification plus any additional requested documents to the lead organization’s principal investigator.
- Internal Review/Approval at the Lead Organization: The principal investigator for the lead organization should route the complete application to his/her respective sponsored programs office, using the normal review, compliance, and approval processes and by that office’s stated deadline.
Staff Contacts
Roles and Responsibilities
Subawardee Pre-Award
- Prepares budget that includes all subawardee costs (direct and F&A), budget justification, scope of work, internal forms, and consortium statement.
- Routes sub’s proposal for internal review/approval (dept., dean) and submits to SPS/ORSP for review and approval.
- Submits sub’s proposal (consortium statement, scope of work, budget/ budget justification, etc.) to lead ’s PI for inclusion in lead’s proposal to be submitted to sponsor.
Lead Applicant Pre-Award
- Prepares the entire application budget — all lead organization costs, including the sub’s budget and lists subawardee as consortium partner.
- Routes proposal (including sub’s budget and consortium statement) through SPS/ORSP for review and approval.
- Submits proposal to sponsor.
- Notifies subawardee of sponsoring agency’s funding decision.
The Office of the Vice President for Research is responsible for assessing and addressing the education and information needs of UConn staff and faculty involved in sponsored research and compliance activities across UConn’s schools and colleges on all University campuses.
This section of the website provides educational information and support including tutorials, manuals, job aides, videos, and other reference guides to help and support faculty, staff, and students.
Subscribe to the UCRESADM-L Listserv for more information on educational opportunities and other OVPR notices.
Learn something new everyday!
The mission of the Office of University Compliance is to assist the University and UConn Health in achieving their financial, operational and strategic goals while maintaining compliance with all associated laws and/or regulations.
The Office of University Compliance accomplishes this goal by identifying institutional risks; performing audits, reviews and investigations; augmenting institutional compliance through effective education and training programs; and fostering the values of knowledge, honesty, integrity, respect and professionalism as outlined in the University’s Code of Conduct.
To register your study on ClinicalTrials.gov:
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- Request the creation of a user account for the ClinicalTrials.gov Protocol Registration and Results System (PRS) by emailing Ellen Ciesielski, UConn/UConn Health’s ClinicalTrials.gov Administrator.
- A record can have only one “Owner” who may be the Principal Investigator (PI) or may be someone designated by the PI to create/update the record on his/her behalf. The PI will always log in to perform the final review and approval of the record and each subsequent update.
- Receive your username and a temporary password by automated email from the PRS System.
- Go to the Clinicaltrials.gov Registration log-in page to enter your username, password and Organization. In the Organization field, enter “UConn.”
- On the Main Menu page, under “Records” click on “New Record” from the drop down menu. The system will walk you through the creation of your record, section by section. On each page, select “Continue” to save data entered and proceed to the next page. On any page, select “Quit” to stop entering data. Data entered on previous pages will be retained so that you can return to complete the record at a later date.
As the Principal Investigator (PI), or PI designee, you are the Record Owner and are responsible for entering accurate information about your trial and updating the information in a timely manner (see table below for specific deadlines).
Complete the below fields as follows:
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- Organization’s Unique Protocol ID: Enter the IRB number.
- Secondary IDs: Enter the grant number.
- Record Verification Date: Enter the month and year in which you are completing the record. This field will need to be updated each time you update the record after it is registered.
- Primary Completion Date: Enter the anticipated final data collection date, specifically regarding the Primary Outcome Measure.
- Responsible Party: Select the Principal Investigator from the drop down menu.
- Collaborators: Add any other organizations providing support, including funding, design, implementation, data analysis and reporting.
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- Board Name: UConn IRB
- Board Affiliation: UConn
- Board Contact phone and e-mail: 860.486.0986; irb@uconn.edu
- Board Contact Address: UConn IRB, 438 Whitney Road Extension, Unit 1246, Storrs, CT 0626
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To remain in compliance with the Final Rule, update the data fields on the scheduled detailed in the table:
| Data Field |
Deadline for Updating
(i.e., not later than the specified date) |
| Study Start Date |
30 calendar days after the first subject is enrolled (if the first human subject was not enrolled at the time of registration). |
| Intervention Name(s) |
30 calendar days after a nonproprietary name is established. |
| Availability of Expanded Access |
30 calendar days after expanded access becomes available (if available after registration); and 30 calendar days after an NCT number is assigned to a newly created expanded access record. |
| Expanded Access Status |
30 calendar days after a change in the availability of expanded access. |
| Expanded Access Type |
30 calendar days after a change in the type(s) of available expanded access. |
| Overall Recruitment Status |
30 calendar days after a change in overall recruitment status. If Overall Recruitment Status is changed to “suspended,” “terminated,” or “withdrawn,” the Why Study Stopped data element must be submitted at the time the update is made. |
| Individual Site Status |
30 calendar days after a change in status of any individual site. |
| Human Subjects Protection Review Board Status |
30 calendar days after a change in status. |
| Primary Completion Date |
30 calendar days after the clinical trial reaches its actual primary completion date. |
| Enrollment |
At the time the primary completion date is changed to “actual,” the actual number of participants enrolled must be submitted. |
| Study Completion Date |
30 calendar days after the clinical trial reaches its actual study completion date. |
| Responsible Party, by Official Title |
30 calendar days after a change in the responsible party or the official title of the responsible party. |
| Responsible Party Contact Information |
30 calendar days after a change in the responsible party or the contact information for the responsible party. |
| Device Product Not Approved or Cleared by U.S. FDA |
15 calendar days after a change in approval or clearance status has occurred. |
| Device Product Not Approved or Cleared by U.S. FDA |
15 calendar days after a change in approval or clearance status has occurred. |
| Record Verification Date |
Any time the responsible party reviews the complete set of submitted clinical trial information for accuracy and not less than every 12 months, even if no other updated information is submitted at that time. |
The InfoEd portal is secured with your UConn NetID single sign-on. If you have forgotten your NetID or password, call the University Information Technology Services (UITS) Service Desk at 860.486.4357 or email at helpcenter@uconn.edu. You can also access the NetID website (https://netid.uconn.edu) to obtain your NetID and change/reset your password.
How To: Change Your InfoEd (NetID) Password
How To: Reset You Forgotten InfoEd (NetID) Password
Basic InfoEd Access
The InfoEd eRA portal is secured with the UConn NetID single sign-on. All users are required to have a valid UConn NetID. UConn faculty and staff including UConn Health faculty and staff are automatically set up with an account. Graduate students and external users (e.g. UConn affiliates) should request access after obtaining an UConn NetID through University Information Technology Services (UITS).
- If you have an UConn NetID, first try to see if you can login to the InfoEd eRA system at https://www.infoed.uconn.edu. If you are trying to access the UConn Health instance of InfoEd please login at https://uchealth.infoed.uconn.edu.
- If you cannot login, make sure you are using your correct NetID and password combination or your correct username and password. Consult the https://netid.uconn.edu website tools to verify your NetID and password credentials or contact the eRA Help Desk at 860.486.7944.
- Faculty may also add undergraduate students to InfoEd using a new automated process
If you still cannot access the InfoEd eRA portal after verifying your correct credentials and attempting to login, contact the eRA Help Desk at 860.486.7944 to verify that you have an account on the particular system. If you do not have an account or you need additional permissions, you can request access by completing the eRA Access Request Form.
Account Access Request Form
This form is also used if you are requesting additional security permissions for InfoEd (e.g. a Department Administrator requesting view access to proposals/protocols/accounts in his/her department or school) or another system. It is also for revoking access. You may type directly on the form and print it. The form must be signed by the applicant/requester and the applicant’s/requester’s supervisor and scanned or emailed to era-support@uconn.edu.
The University of Connecticut has implemented mandatory export control training for UConn researchers involved in any research that is export controlled.
As a result, any UConn investigator listed as project personnel for a grant, contract, or cooperative agreement where export control regulations apply must complete export control training certification prior to starting any work on that project. Such certification is valid for one (1) year from the date the training is completed. Certification must be completed annually if the investigator is still personnel on a project where export control regulations apply.
The training is available online and offered through the CITI Program. The Export Control Course offers eleven modules. They are:
Introduction to Export Compliance (ID: 16800)
Export Compliance for Researchers: Part I (ID: 16801)
Export Compliance for Researchers: Part II (ID: 16802)
Export Compliance for Research Administrators (ID: 16803)
Export Compliance and Biosafety (ID: 16805)
Export Compliance for Operational Departments (ID: 16806)
Export Compliance for International Shipping (ID: 16807)
Export Compliance and Purchasing (ID: 16808)
Export Compliance and International and Foreign Waters (ID: 16809)
Export Compliance and Collaborations (ID: 16810)
Export Compliance and United States Sanctions Programs (ID: 16812)
You will need to complete three modules to meet the training requirement.
Under Required, complete Introduction to Export Compliance (ID: 16800).
And under Supplemental, complete:
Export Compliance for Researchers: Part I (ID: 16801).
Export Compliance for Researchers: Part II (ID: 16802)
You may be required to complete other modules based on the nature of the regulations that apply to your research project. Research Integrity and Compliance Services will let you know if additional modules are required.
Once the required training certification has been completed, you will have met your export control training requirements for the year. Please make a note of the date of the certification as you will be required to complete the training again prior to the annual expiration date.
