Trying to find the contact information for a specific staff member by name? Search the appropriate University telephone directories:

• University of Connecticut – Storrs
• UConn Health – Farmington

The OVPR is your home for all industry-sponsored research activities.

We would like to work with you and your industry partners to ensure that our collaborative research discussions are productive, that negotiations are successful, and that both parties’ needs are met.  We also ensure that agreements are in accordance with University policies and procedures as well as federal regulations and requirements.

We’ve prepared a document that outlines our philosophy and that may be useful to share with your industrial partners.

Contact us.  Bring us in early. We are here to help!

Export control laws are federal regulations that govern how certain information, technologies, and commodities can be transmitted overseas or to a foreign national on U.S. soil. The scope of the regulations is broad: they cover exports in virtually all fields of science, engineering, and technology and apply to research activities regardless of the source of funding. Failure to comply with these laws can have serious consequences, both for the institution and for the individual researcher. Potential penalties include fines and possibly imprisonment. It is thus critical for UConn researchers to understand their obligations under these regulations and to work with Research Compliance Services to ensure that the University is in compliance.

Please visit this section in the Research Integrity & Regulatory Affairs area of the website for more information.

Because Storrs and UCH are two separate entities both from the standpoint of the state and for federal grants (and have different financial systems), this places us in a situation similar to the University of Maryland, University of Massachusetts and Cornell University. We used the Cornell model to develop guidelines to promote intercampus collaborations between Storrs and UCH and placed them on our website earlier this year. This has assisted researchers in understanding the procedures at the other campus and resolved issues that in the past have been a concern.

We currently have a global MOA between Storrs and UCH and create individual agreements for each project. They are simple and are put in place quickly.

Additionally the current practice is for the prime recipient to waive F&As on the first $25K of the sub-award if including them would diminish proposed direct costs.

In situations where amount of project cost funding is capped and the subrecipient’s F&As are included in the total direct costs, the subrecipient organization will not include its F&As in the budget. Once awarded, the prime recipient will share its F&As with the subrecipient proportionately to the awarded direct costs. This will be implemented for all future grants.

eRA Help Desk
860.486.7944
eRA-support@uconn.edu
Self-Service Help Desk Portal: https://it.research.uconn.edu/SelfService/

The InfoEd eRA portal represents the entire InfoEd enterprise suite that houses all of the various modules. Effective 1/1/24, the v13 portal will no longer be supported by InfoEd Global and Research IT. All users should switch to the Enable Portal as Default in your Profile > Settings > Portal Preferences.

How To Materials

Listed below are various self-service handouts and instructional sheets with simple instructions on how to perform various functions within the InfoEd eRA portal tool such as login, change your password, or edit preferences within your user profile.

• Enable Portal Technical User Guide
• Log In to the InfoEd Portal
• Log Out of the InfoEd Portal
• Reset Your Forgotten InfoEd (NetID) Password – The InfoEd portal is secured with your UConn NetID single sign-on. If you have forgotten your NetID or password, call the University Information Technology Services (UITS) Service Desk at 860.486.4357 or email at helpcenter@uconn.edu.
• Change Your InfoEd (NetID) Password – You can also access the NetID website (https://netid.uconn.edu) to obtain your NetID and change/reset your password.
• Switch between v13 and Enable Portal Views Updated
• Change Your InfoEd eRA Portal Login Preference Settings Updated
• Customize Your Enable Portal Home Page
• Search Using the Enable Portal View
• Customize Your Browse Search and Results Preferences in the Enable Portal View
• Request Access to the InfoEd System
• What does that InfoEd Icon Mean?
• Update and Edit My InfoEd Profile Information
• Remove a Delegate User From Your Profile
• Add a Delegate User to Your Profile

For technical issues with InfoEd, please email era-support@UConn.edu or call 860.486.7944.

The InfoEd eRA portal represents the entire InfoEd enterprise suite that houses all of the various modules.

How To Materials

Listed below are various self-service handouts and instructional sheets with simple instructions on how to perform various functions within the InfoEd eRA portal tool such as login, change your password, or edit preferences within your user profile.

• Log In to the InfoEd Portal
• Log Out of the InfoEd Portal
• Reset Your Forgotten InfoEd (NetID) Password – The InfoEd portal is secured with your UConn NetID single sign-on. If you have forgotten your NetID or password, call the University Information Technology Services (UITS) Service Desk at 860.486.4357 or email at helpcenter@uconn.edu.
• Change Your InfoEd (NetID) Password – You can also access the NetID website (https://netid.uconn.edu) to obtain your NetID and change/reset your password.
• Change Your InfoEd eRA Portal Preference Settings
• Request Access to the InfoEd System
• What does that InfoEd Icon Mean?
• Update and Edit My InfoEd Profile Contact Information
• Remove a Delegate User From Your Profile
• Add a Delegate User to Your Profile

For technical issues with InfoEd, please email era-support@uconn.edu or call 860.486.7944.

• Issuance, Review and Execution of the Project Agreement: Because UConn Storrs and UCH are separate fiscal entities, a project agreement needs to be executed before funds can be transferred between the two campuses. After the lead organization has received its award, a subaward agreement is prepared by the lead institution: Sponsored Program Services (UConn Storrs) or the Procurement Office (UCH Farmington). This agreement is emailed to the subawardee’s sponsored programs office for review and execution.
  Note: Subaward agreements must be signed by authorized signatories of both parties. PIs are not authorized to sign.
• Award/Fund Setup: Separate project accounts are set up at the lead and subawardee’s campuses. Prior to account set-up, all compliance-related approvals should have been obtained, e.g., Institutional Review Board IRB)/Stem Cell Research Oversight (SCRO)/Institutional Animal Care and Use Committee (IACUC)/Institutional Biosafety Committee (IBC).
• Invoicing: Before invoices can be paid, they must be approved by the lead campus’s principal investigator.
• Amendments: Competitive project periods often span multiple budget years. If the sponsoring agency awards funds on a budget year basis, issuance and execution of amendments will be necessary to next year’s funding after it has been released to the lead organization by the sponsor.
• Carryover of Funding and No-Cost Extensions: Carryover of funds and no-cost extensions (NCE) are not authorized without the lead awardee’s written approval. If needed, at least sixty (60) days prior to the end date of the current budget period the PI(s) should seek approval for any carryover or NCE requests.
• Award Closeout: So that awards may be closed out in accordance with sponsor requirements, final invoices will normally be required no later than 45 days following the termination date of the award project period.

For assistance with cross-campus subawards:

• At UConn Storrs, contact subawards@uconn.edu
• At UConn Health, contact Wendy Walsh at wewalsh@uchc.edu

There is a mechanism in place that allows Storrs graduate students, both US and international, to be paid directly by UCH as graduate assistants; there is furthermore a mechanism to allow them to have their tuition waived at Storrs. It is not necessary to use the subaward/project agreement mechanism for use of graduate students on grants.

All graduate students (including those at UCH) are enrolled through the Graduate School at Storrs. The only significant issues in the past had been obtaining tuition waivers for graduate assistants at UCH because of the different financial systems at our campuses. UCH’s Human Resources department provides the HR Database of Graduate Assistants to the Bursar’s Office at Storrs a list of all graduate assistants at UCH and they get an automatic tuition waiver similar to graduate assistants at Storrs.

International Students at Storrs are vetted through their International Office while UCH International Students are vetted by Ms. Jaishree Duggal in UCH HR. Both offices work in concert to ensure compliance with applicable immigration laws. International Students are registered through the SEVIS system operated by the Department of Homeland Security, INS, which recognizes the two campuses as separate entities.

State-of-the-art research is carried out in the twelve schools and colleges and the more than 80 research centers and institutes at the University of Connecticut. The annual expenditures at the University exceed $250 million.

Enhancing interdisciplinary research is a strategic goal for the University. An important component of this is the strengthening of the inter-campus collaborations between Storrs and the Health Center. We can assist faculty in preparing and submitting externally funded inter-campus proposals and awards.

Because UConn (Storrs) and UConn Health (UCH) are two separate fiscal entities, proposals seeking extramural funds are administered similar to sponsored activity involving any other inter-institutional collaborations – where one institution serves as the lead applicant and the other consortium partner acts as the subawardee.

At the proposal stage, the external funding agency will typically require a statement of commitment from each collaborating organization to ensure that there is appropriate programmatic and administrative support and oversight.

In order for Sponsored Program Services (SPS) at Storrs and UCH to approve a Letter of Intent/Consortium Statement, both the lead organization and subawardee proposals need to be routed, reviewed and approved by the respective academic and administrative offices.

• Lead Organization: One campus is the lead organization; the other campus participating in the project is the subawardee. The decision regarding which campus serves as the lead applicant typically is dictated by the scope of the project – the lead organization performs a substantive role in conducting the project and maintains appropriate oversight of all scientific, programmatic, financial, and administrative matters related to the grant.
• Budgets: The subawardee’s proposed costs (direct and F&A) get rolled-up into the lead organization’s budget. Each site (Storrs or UCH) applies and receives its respective F&A costs. The lead organization waives F&As associated with the first $25K of inter-campus subaward.  Subawardee personnel cannot be included as personnel in the lead organization’s budget.
• Internal Review/Approval by the Subawardee Organization: At least 10 business days before the funding agency’s deadline, the subawardee principal investigator needs to submit internal forms (Storrs or UCH routing and significant financial interest, scope of work, budget and budget justification plus any additional documents requested to the subawardee’s sponsored programs office [Storrs SPS or UCH ORSP]). After review and approval by that office, the subawardee investigator will submit the approved consortium statement, scope of work, budget and budget justification plus any additional requested documents to the lead organization’s principal investigator.
• Internal Review/Approval at the Lead Organization: The principal investigator for the lead organization should route the complete application to his/her respective sponsored programs office, using the normal review, compliance, and approval processes and by that office’s stated deadline.

Staff Contacts

• Storrs
  • Forms
• UCH

Roles and Responsibilities