Salary Charging | Office of the Vice President for Research

For 9 and 10 Month Faculty

Training sessions were offered in July 2016 with instructions for charging salaries to sponsored program accounts specifically related to 9 and 10 month faculty whose salary will be automatically accrued beginning in Academic Year 2016-17 (effective 8/23/2016). Please contact Jen Lamontagne with questions.

UConn Salary Calculator (available here)
Presentation Slides

For salary expenses in Academic Year 2014-15 and Academic Year 2015-16, the following instructions apply.

Training sessions were offered throughout February 2015 with instructions for charging salaries to sponsored program accounts specifically related to 9 and 10 month faculty who are direct charged to a grant, contract or designated match account during the academic year. Training materials from those sessions are provided below.

Salary Calculator and Payroll Authorization Examples (available upon request)
Additional Guidance: Flowchart 9 & 10 Month Employees Under 75% Grant Funded
Additional Guidance: Example for 9 & 10 Month Employees Under 75% Grant Funded (available upon request)
OVPR SPS Salary Calculator for payroll BEFORE 8/22/2016 (available upon request)

Salary Cap & Salary Limitations

Sponsors, mostly federal but also some non-federal, impose a salary cap or salary limitation as a requirement in proposing and when accepting an award. A salary rate cap or limitation of salary imposed by a sponsor may be due to one of the following:

The Consolidated Appropriations Action, 2014 (H.R. 3547/Public Law 113-76) the Department of Health and Human Services’ (DHHS) agencies with the exception of the FDA (funded under the USDA appropriations bill) and the Indian Health Service (funded under the Department of Interior appropriations bill) are required to:
- Impose a salary rate cap applicable to grants, cooperative agreements and contracts (with the exception of those that are clearly defined to be exempt from the cap) for all DHHS agencies (i.e. HHS, NIH, AHRQ, CDC, HRSA, SAMHSA, etc.).
- Sets the salary rate cap at the Executive Level II of the Federal Pay schedule.
Sponsors (federal and non-federal) other than the sponsors identified above may have a salary reimbursement request limitation as a matter of policy (Ex. NIH K awards and NSF Awards); and
Sponsors (federal or non-federal, including subawards or pass-thru awards) may have a salary rate cap that may be program specific limiting the recovery of salary.

For more information:
http://www.hhs.gov/grants/contracts/contract-policies-regulations/salary-rate-limitation/index.html
http://grants.nih.gov/grants/policy/salcap_summary.htm