Please choose your system role to view tailored assistance:

• • • Faculty/PI
    • Departmental Staff
    • Department Head

 

Faculty Member/Principal Investigators ERC Help

Quick Guides:

• • • Certifying an Effort Report (pdf)
    • Certifying an Effort Report with Multiple PIs (pdf)
    • Understanding My Reports (pdf)
    • Submitting a Commitment Change (pdf)
    • Commitment Comparison Quick Guide
    • Commitment by Project-Person Screens Quick Guide

 

Frequently Asked Questions:

• • • What is effort reporting?
    • Who can certify an effort report?
    • How do I certify an effort report?
    • Who needs to have their effort certified?
    • What is included in the effort reports?
    • What do the percentages on the effort report mean?
    • How do I add a project to an effort report?
    • What should I review prior to certification?
    • How does the effort report routing work?
    • How does routing/certification work when someone works for multiple PIs?

 

What is effort reporting?

Effort reporting (or effort certification) is UConn’s means of assuring sponsors that:

• • • The commitment of effort (proposed or otherwise obligated) to the project was met
    • The effort expended on the project was at least commensurate with the salary charged
    • Effort devoted to research and other sponsored projects was properly accounted for

This is not “timekeeping” or “activity tracking”. Actual effort should be reported in whole percentages. Voluntary uncommitted effort (effort on a project that was not charged to a sponsored program and was not committed to the sponsor) should not be included on the effort report.
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Who can certify an effort report?

Faculty are expected to certify their own reports. Graduate and undergraduate students’ reports are certified by the PI of each project listed. Staff reports can be certified by the individual or the PI of each project; however, most schools prefer that the PI certifies these reports as well. Department Heads may certify for the PI or individual if they have left the university or are unavailable to certify.
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How do I certify an effort report?

When an effort report is routed to you, you will receive an email notification. Click on the link provided in the email or click here to log into the ERC system. You can access the effort report directly from the email or via your worklist (the default application page). Double-click on the report line to access the report. Once in the report, you will need to enter the Actual Effort worked for each project for the reporting period. If the calculated amounts are correct, you may simply auto-populate those amounts by clicking on the “Default to Calculated Amounts” link above the Actual Effort column. Click on Submit to approve/certify the report (or to return the report to your department administrator or to SPS, if needed). Please see our Quick Guide for Certifying an Effort Report for a detailed guide with screenshots.
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Who needs to have their effort certified?

For each effort reporting period, effort reports are generated for each employee whose salary is charged to a sponsored award and for each employee with an effort commitment on a sponsored award. This includes faculty, staff, post docs, graduate students and undergraduate students. Only non-students are able to certify their own reports.
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What is included in the effort reports?

An individual’s report will reflect all of their University activities – totaling 100% regardless of the actual hours worked. All non-sponsored activities are reflected in the “All other sources associated with your appointment” line. Effort reports are generated three times a year (Fall, Spring and Summer – see SPS Academic Calendar for dates) for all individuals who were paid from or had effort commitments on sponsored awards.
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What do the percentages on the effort report mean?

The Calculated Effort column includes the percentage of salary paid on the project plus any cost shared commitment made to the project which was entered in the ERC application. The percentage is calculated when the effort report is generated. Commitments recorded in the ERC system may be viewed through the Commitment Comparison screen (see Commitment Comparison Quick Guide).

The Actual Effort column is entered by the certifier at a project level. This amount should reflect a reasonable approximation of the effort devoted to the project during the reporting period.
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How do I add a project to an effort report?

While in the effort report, click on the Add Another Project link and then search for an award (by PI Name, KFS Account Number, InfoEd Proposal Number or Sponsor Award Number) to add a project. This functionality is only available when the report is currently routed to you for certification.

It is highly recommended that a report be returned to your department or SPS (see Quick Guide for Certifying an Effort Report) if there should have been pay on the missing project or if there should have been a cost share commitment recorded in our system.
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What should I review prior to certification?

Review the effort report to ensure that all projects with paid or committed effort have been reflected on the report. You may also review the Effort Report Details to review the current commitments in the system.
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How does the effort report routing work?

Changes are allowed ONLY when the report is currently routed to you. Only the PIs or the individual listed on a report can enter the Actual Effort. You can view any report involving your awards at any time in the route.
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How does routing/certification work when someone works for multiple PIs?

Following the initial department administrator review, the effort report will route to all PIs listed on the report as well as the individual themselves, for non-students. For example, the report for a graduate student working on two different PIs’ awards will route to both PIs at the same time. The first PI who logs into the report will see all Actual Effort fields “unlocked”. After the first PI certifies, when the second PI certifies the report, the Actual Effort for the first PI’s award will be locked. The “All other sources associated with your appointment” line will remain unlocked.
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Departmental Staff ERC Help

We are in the process of developing additional guidance for Department Administrators.  In the interim, please review the training slides below.  Contact Jen Lamontagne (jennifer.lamontagne@uconn.edu) or Kristin Winot (kristin.winot@uconn.edu) for additional assistance.

• • • ERC Department Admin Training (pdf)

 

 

Department Head ERC Help

We are in the process of developing a guide for Department Heads to claim and certify an effort report when the PI is otherwise unavailable.  In the interim, please contact Jen Lamontagne (jennifer.lamontagne@uconn.edu) or Kristin Winot (kristin.winot@uconn.edu) for assistance with this functionality.

Please view the Faculty Help Section for additional information.

ERC is an enterprise-level, web-based application designed to manage sponsored program effort. The system consists of two major aspects – commitments and effort reporting. The commitments section is used to track details for all effort commitments made to the sponsor by individual and by project. The effort reporting section is used to generate, review and certify effort reports. By using this system, University faculty and staff are able to electronically certify their reports.

Link to ERC: https://erc.research.uconn.edu

Request ERC Access

The Effort Reporting & Commitments (ERC) application is secured with the UConn NetID single sign-on. All users are required to have a valid UConn NetID. UConn faculty and staff are automatically set up with an account.  Department Heads are also automatically assigned and managed in the system.

1. If you have an UConn NetID, first try to see if you can login to the ERC system at https://erc.research.uconn.edu.
2. If you cannot login, make sure you are using your correct NetID and password combination or your correct username and password. Consult the https://netid.uconn.edu website tools to verify your NetID and password credentials or contact the eRA Help Desk at era-support@uconn.edu or 860-486-7944.

If you still cannot access the ERC application after verifying your correct credentials and attempting to login, contact the eRA Help Desk at 860-486-7944 to verify that you have an account on the particular system. If you do not have an account or you need additional permissions, you can request access by completing the ERC Access Request Form.

This form is primarily used to request additional security permissions (e.g. a Departmental Administrator requesting access to review and route effort reports for their department/school). You may type directly on the form and print it. The form must be signed by the applicant and the applicant’s supervisor.

• ERC Account Request Form – A fillable PDF file

Effort Reporting & Commitments (ERC) Application Training

ERC is an enterprise-level, web-based application designed to manage sponsored program effort. The system consists of two major aspects – commitments and effort reporting. The commitments section is used to track details for all effort commitments made to the sponsor by individual and by project. The effort reporting section is used to generate, review and certify effort reports. By using this system, University faculty and staff are able to electronically certify their reports.

Link to ERC: https://erc.research.uconn.edu/erc/

Name	Training Area	Phone	Email
Jennifer Lamontagne	Manager, Effort & Data Reporting Services	860.486.4858	jennifer.lamontagne@uconn.edu
Kristin Winot	Effort Reporting Specialist	860.486.5067	kristin.winot@uconn.edu

 

For 9 and 10 Month Faculty

Training sessions were offered in July 2016 with instructions for charging salaries to sponsored program accounts specifically related to 9 and 10 month faculty whose salary will be automatically accrued beginning in Academic Year 2016-17 (effective 8/23/2016).  Please contact Jen Lamontagne with questions.

• UConn Salary Calculator (available here)
• Presentation Slides

 

For salary expenses in Academic Year 2014-15 and Academic Year 2015-16, the following instructions apply.

Training sessions were offered throughout February 2015 with instructions for charging salaries to sponsored program accounts specifically related to 9 and 10 month faculty who are direct charged to a grant, contract or designated match account during the academic year.  Training materials from those sessions are provided below.

• Salary Calculator and Payroll Authorization Examples (available upon request)
• Additional Guidance: Flowchart 9 & 10 Month Employees Under 75% Grant Funded
• Additional Guidance: Example for 9 & 10 Month Employees Under 75% Grant Funded (available upon request)
• OVPR SPS Salary Calculator for payroll BEFORE 8/22/2016 (available upon request)

 Fall Semester

Activity	Timeframe
Report Generation	January/February
Department Admin Initial Review	March/April
PI Certification/Final Dept Admin Review	April/May
Grace Period for cost transfers and commitment changes	May/June

 

Spring Semester

Activity	Timeframe
Report Generation	July/August
Department Admin Initial Review	August/September
PI Certification/Final Dept Admin Review	September/October
Grace Period for cost transfers and commitment changes	October/November

 

Summer Semester

Activity	Timeframe
Report Generation	September/October
Department Admin Initial Review	October/November
PI Certification/Final Dept Admin Review	November/December
Grace Period for cost transfers and commitment changes	December/January

 

Commitments of effort that are promised to a sponsor (as part of the proposal) for principal investigators, co-principal investigators and key personnel are entered, tracked and available for review by faculty and departmental staff via the Effort Reporting & Commitments (ERC) application.

This application allows for:

• Changes to commitments to be submitted within the ERC application by using the Commitment Change Form.
• Commitments entered for cost share to be included as part of the calculated effort amount in the new system generated effort reports.
• Effort commitments that were originally proposed as being paid by a sponsored award, but was not, to continue to be listed on the effort report with a calculated effort of zero (0) as reminder of the commitment to the project.
• All paid and cost shared commitments to be used for post-certification validation of individual effort reports.

Academic Year 2025-2026

	Fall Report	Spring Report	Summer Report
All employees except those with 10 month appointments
Period	Late August – Early January	Early January – Mid May	Mid May – Late August
Pay Periods	9.8	9.7	6.5
Dates	8/23/2025 – 1/7/2026	1/8/2026 – 5/22/2026	5/23/2026 – 8/22/2026
Employees with 10 month appointments
Period	Late August – Early January	Early January – Late June	Late June – Late August
Pay Periods	9.8	11.8	4.4
Dates	8/23/2025 – 1/7/2026	1/8/2026 – 6/22/2026	6/23/2026 – 8/22/2026

Academic Year 2024-2025

	Fall Report	Spring Report	Summer Report
All employees except those with 10 month appointments
Period	Late August – Early January	Early January – Mid May	Mid May – Late August
Pay Periods	9.8	9.8	6.6
Dates	8/23/2024 – 1/6/2025	1/7/2025 – 5/22/2025	5/23/2025 – 8/22/2025
Employees with 10 month appointments
Period	Late August – Early January	Early January – Late June	Late June – Late August
Pay Periods	9.8	12.0	4.4
Dates	8/23/2024 – 1/6/2025	1/7/2025 – 6/22/2025	6/23/2025 – 8/22/2025

Click on the academic year to show the calendar

Academic Year 2023-2024

	Fall Report	Spring Report	Summer Report
All employees except those with 10 month appointments
Period	Late August – Early January	Early January – Mid May	Mid May – Late August
Pay Periods	9.8	9.8	6.6
Dates	8/23/2023 – 1/6/2024	1/7/2024 – 5/22/2024	5/23/2024 – 8/22/2024
Employees with 10 month appointments
Period	Late August – Early January	Early January – Late June	Late June – Late August
Pay Periods	9.8	12.0	4.4
Dates	8/23/2023 – 1/6/2024	1/7/2024 – 6/22/2024	6/23/2024 – 8/22/2024

Academic Year 2022-2023

	Fall Report	Spring Report	Summer Report
All employees except those with 10 month appointments
Period	Late August – Early January	Early January – Mid May	Mid May – Late August
Pay Periods	9.8	9.7	6.6
Dates	8/23/2022 – 1/5/2023	1/6/2023 – 5/22/2023	5/23/2023 – 8/22/2023
Employees with 10 month appointments
Period	Late August – Early January	Early January – Late June	Late June – Late August
Pay Periods	9.8	12.0	4.3
Dates	8/23/2022 – 1/5/2023	1/6/2023 – 6/22/2023	6/23/2023 – 8/22/2023

Academic Year 2021-2022

	Fall Report	Spring Report	Summer Report
All employees except those with 10 month appointments
Period	Late August – Early January	Early January – Mid May	Mid May – Late August
Pay Periods	9.8	9.7	6.6
Dates	8/23/2021 – 1/5/2022	1/6/2022 – 5/22/2022	5/23/2022 – 8/22/2022
Employees with 10 month appointments
Period	Late August – Early January	Early January – Late June	Late June – Late August
Pay Periods	9.8	12.0	4.3
Dates	8/23/2021 – 1/5/2022	1/6/2022 – 6/22/2022	6/23/2022 – 8/22/2022

Academic Year 2020-2021

	Fall Report	Spring Report	Summer Report
All employees except those with 10 month appointments
Period	Late August – Early January	Early January – Mid May	Mid May – Late August
Pay Periods	9.8	9.7	6.5
Dates	8/23/2020 – 1/6/2021	1/7/2021 – 5/22/2021	5/23/2021 – 8/22/2021
Employees with 10 month appointments
Period	Late August – Early January	Early January – Late June	Late June – Late August
Pay Periods	9.8	11.9	4.3
Dates	8/23/2020 – 1/6/2021	1/7/2021 – 6/22/2021	6/23/2021 – 8/22/2021

Academic Year 2019-2020

	Fall Report	Spring Report	Summer Report
All employees except those with 10 month appointments
Period	Late August – Early January	Early January – Mid May	Mid May – Late August
Pay Periods	9.8	9.7	6.6
Dates	8/23/2019 – 1/7/2020	1/8/2020 – 5/22/2020	5/23/2020 – 8/22/2020
Employees with 10 month appointments
Period	Late August – Early January	Early January – Late June	Late June – Late August
Pay Periods	9.8	12.0	4.3
Dates	8/23/2019 – 1/7/2020	1/8/2020 – 6/22/2020	6/23/2020 – 8/22/2020

Academic Year 2018-2019

	Fall Report	Spring Report	Summer Report
All employees except those with 10 month appointments
Period	Late August – Early January	Early January – Mid May	Mid May – Late August
Pay Periods	9.8	9.7	6.6
Dates	8/23/2018 – 1/7/2019	1/8/2019 – 5/22/2019	5/23/2019 – 8/22/2019
Employees with 10 month appointments
Period	Late August – Early January	Early January – Late June	Late June – Late August
Pay Periods	9.8	12.0	4.3
Dates	8/23/2018 – 1/7/2019	1/8/2019 – 6/22/2019	6/23/2019 – 8/22/2019

Academic Year 2017-2018

	Fall Report	Spring Report	Summer Report
All employees except those with 10 month appointments
Period	Late August – Early January	Early January – Mid May	Mid May – Late August
Pay Periods	9.8	9.7	6.6
Dates	8/23/2017 – 1/5/2018	1/6/2018 – 5/22/2018	5/23/2018 – 8/22/2018
Employees with 10 month appointments
Period	Late August – Early January	Early January – Late June	Late June – Late August
Pay Periods	9.8	12.0	4.3
Dates	8/23/2017 – 1/5/2018	1/6/2018 – 6/22/2018	6/23/2018 – 8/22/2018

Academic Year 2016-2017

	Fall Report	Spring Report	Summer Report
All employees except those with 10 month appointments
Period	Late August – Early January	Early January – Mid May	Mid May – Late August
Pay Periods	9.8	9.7	6.6
Dates	8/23/2016 – 1/5/2017	1/6/2017 – 5/22/2017	5/23/2017 – 8/22/2017
Employees with 10 month appointments
Period	Late August – Early January	Early January – Late June	Late June – Late August
Pay Periods	9.8	12.0	4.3
Dates	8/23/2016 – 1/5/2017	1/6/2017 – 6/22/2017	6/23/2017 – 8/22/2017

Academic Year 2015-2016

	Fall Report	Spring Report	Summer Report
All employees except those with 10 month appointments
Period	Late August – Early January	Early January – Mid May	Mid May – Late August
Pay Periods	10	9.5	6.7
Dates	8/21/2015 – 1/7/2016	1/8/2016 – 5/19/2016	5/20/2016 – 8/22/2016
Employees with 10 month appointments
Period	Late August – Early January	Early January – Late June	Late June – Late August
Pay Periods	10	12	4.2
Dates	8/21/2015 – 1/7/2016	1/8/2016 – 6/23/2016	6/24/2016 – 8/22/2016

What is Effort Reporting?

Effort reporting is the University’s method of verifying that the salaries (and corresponding fringe benefits) charged to, or cost shared for, a sponsored award reasonably reflects the activity for which the employee is compensated. It also serves as a method to certify that the level of effort promised, or committed, to the sponsor was met.

Effort is defined as the portion of time spent on a particular activity, expressed as a percentage of the individual’s total activity for the university. University effort includes all activities for which an employee is compensated and includes research, instruction, other sponsored activities, administration, non-sponsored/departmental research, university service, proposal preparation and clinical activities. For the purpose of effort reporting and certification, ‘university effort’ totals 100%, regardless of the number of hours worked or the individual’s appointment percentage.

The University’s Effort reporting process satisfies the federal government’s requirement under 2 CFR Part 200 (Uniform Administrative Requirements, Cost Principles and Audit Requirements for Federal Awards) section 430 – Standards for Documentation of Personal expenses that charges to Federal awards for salaries and wages must be based on records that accurately reflect the work performed.

 

Quick link to: Effort Reporting & Commitments (ERC) System

The Office of the Vice President for Research at the University of Connecticut is seeking an experienced and energetic administrative professional to provide committee support and coordination, to ensure that all animal care and use activities related to research and/or teaching conform to University and regulatory requirements and guidelines.

Characteristic duties and responsibilities include: Managing all administrative functions of the Institutional Animal Care and Use Committee (IACUC); provides administrative support to the IACUC Program Manager, Chair, and members of the IACUC; scheduling and coordinating logistics for meetings, inspections and training; timely preparation and distribution of agendas, minutes, decisions and related materials; conducts intake review of protocol submissions and follows up to ensure completeness; serves as liaison and represents the IACUC in responding to inquiries and providing information, guidance, interpretation or clarification within scope of authority; manages and maintains official and electronic records and files; coordinates workflow and processes administrative paperwork; may perform other administrative functions and related duties as required.

Minimum Acceptable Qualifications: Associates degree or equivalent combination of education and experience; three to five years of related experience; demonstrated knowledge of organizational/institutional administrative support processes, including scheduling and logistics; sound judgment, discretion, and demonstrated ability to interpret policies and guidelines, and to independently resolve problems of ordinary difficulty; excellent proactivity, planning, follow-through and organizational skills; excellent verbal and written communication and interpersonal skills; excellent timeliness, accuracy and attention to detail; demonstrated proficiency taking and transcribing notes and minutes and/or formal proceedings; demonstrated experience developing and maintaining computerized databases and tracking systems; proficient to advanced computer skills.

Preferred qualifications: Bachelors degree; experience working in a higher education setting; experience in the area of animal care and use, institutional review, research administration, audit, or other area of research, compliance or oversight.

The University of Connecticut offers a comprehensive package of salary and benefits. For a full list of duties and responsibilities please refer to the position description located at ovpr.uconn.edu/about/careers.

Screening of applicants will begin immediately. Employment of the successful candidate will be contingent upon the successful completion of a pre-employment criminal background check.

To apply, please submit a letter of interest, resume and a list of at least three professional references via Husky Hire (http://jobs.uconn.edu/).

For confidential inquiries or additional information please contact:

Laurie Pudlo, Administrative Manager

Office of the Vice President for Research

University of Connecticut

laurie.pudlo@uconn.edu

860.486.4247

The University of Connecticut is an EEO/AA employer.

 

The University of Connecticut (UConn) is a Land Grant and Sea Grant college and member of the Space Grant Consortium, and is ranked among the top 19 public universities in the nation according to the 2015 U.S. News and World Report.   In support of an ambitious state investment in economic development, higher education, and research, the Office of the Vice President for Research seeks highly motivated, skilled, and engaged individuals to work within an increasingly diverse and complex research environment.  

ovpr.uconn.edu

JOB SUMMARY

Under the general supervision of the Institutional Animal Care and Use Committee (IACUC) Program Manager, Research Compliance Services in the Office of the Vice President for Research (OVPR), the IACUC Coordinator coordinates and provides assistance to ensure that all animal care and use activities related to research and/or teaching conform to all applicable University, State, Federal and other external regulatory requirements and guidelines.

CHARACTERISTIC DUTIES AND RESPONSIBILITIES

1. Manages all administrative functions of the Institutional Animal Care and Use Committee (IACUC) and provides support to the IACUC Program Manager, Committee members and Chair.

2. Responsible for coordinating all aspects of the Committee’s functions and activities, including scheduling and logistics for meetings, inspections, and training sessions.

3. Independently coordinates, prepares and distributes the agenda and meeting materials to the IACUC members for the bi-monthly meetings.

4. Attends IACUC meetings with specific responsibility for: (a) taking detailed notes of the IACUC discussions and decisions in order to timely prepare minutes of bi-monthly meetings, (b) assists in the preparation of decision letters to investigators (on behalf of the IACUC Chair) after IACUC meetings on the outcome of their animal research protocol request, (c) independent follow-up on action items from IACUC meetings.

5. Reviews protocol submissions to ensure compliance with administrative requirements in advance of the IACUC meeting, including: (a) completeness of the protocol, (b) investigator training requirements, (c) occupational health and safety requirements which involves interaction with the Environmental Health and Safety Office. Interacts directly with the PI to resolve these issues before the IACUC meeting. Reports at the IACUC meetings on these issues.

6. Devises, modifies and maintains, or supervises the maintenance and coordination of complex filing systems, records and/or data systems.

7. Devises, modifies and maintains electronic or computerized databases and tracking systems.

8. Prepares narrative and informational reports, as needed or requested; compiles and organizes information requiring the understanding and evaluation of data sources.

9. Responds to requests for information and provides assistance in solving a variety of problems.

10. May train, supervise and establish work schedules for clerical or student staff.

11. Transmits authoritative information and serves as a resource regarding policies and procedures relating to institutional animal care and use or related research compliance functions, with responsibility to occasionally interpret such policies and procedures.

12. Regularly communicates with other University offices and/or outside agencies to request or provide information or to clarify procedures.

13. In assigned area of responsibility, reviews operating procedures for efficiency and effectiveness; makes minor changes or recommends major changes or improvements; may participate in planning and decisions regarding new or changed procedures.

14. Coordinates work flow and processes administrative paperwork.

15. May assist in the logistical planning and execution of related support activities, such as arrangements for travel and lodging; preparation and distribution of information, literature and materials.

16. Performs related duties as required.

MINIMUM ACCEPTABLE QUALIFICATIONS

1. Associates degree or equivalent combination of education and experience.

2. Three to five years of related experience.

3. Demonstrated knowledge of organizational/institutional administrative support processes, including scheduling and logistics.

4. Sound judgment, discretion, and demonstrated ability to interpret policies and guidelines, and to independently resolve problems of ordinary difficulty.

5. Excellent proactivity, planning, follow-through and organizational skills.

6. Excellent verbal and written communication and interpersonal skills.

7. Excellent timeliness, accuracy and attention to detail.

8. Demonstrated proficiency taking and transcribing notes and minutes and/or formal proceedings.

9. Demonstrated experience developing and maintaining computerized databases and tracking systems.

10. Proficient to advanced computer skills.

PREFERRED QUALIFICATIONS

1. Bachelor’s degree.

2. Experience working in a higher education setting.

3. Experience in the area of animal care and use, institutional review, research administration, audit, or other area of research, compliance or oversight.

• UConn Fly America Travel Presentation
• Federal Sponsored Travel Frequently Asked Questions
• Guidance on Fly America and Open Skies Regulations
• Fly America Exception/Waiver Checklist
• Travel Services Website

This module provides researchers with the ability to complete and submit researcher and staff financial interest disclosures electronically. It allows Research Compliance Services staff to track and manage conflicts of interest, establish management plans, and fulfill our policy requirements. The module interfaces with proposals and human subjects.

How To Materials

Listed below are various self-service handouts and instructional sheets with simple instructions on how to perform various functions within the UConn Storrs/Regional Campus InfoEd External Interests module which covers Financial Interest Disclosures. PLEASE DO NOT USE THESE MATERIALS FOR UCONN HEALTH, but instead refer to the financial interests [FCOI] system page on the UConn Health OVPR website.

• Quick Reference Guide New – for UConn Storrs and Regional Campuses only
• Create an Initial Financial Interest Disclosure New for UConn Storrs and Regional Campuses only
• Edit or Resubmit a Financial Interest Disclosure New for UConn Storrs and Regional Campuses only
• View, Print, Download or Save a Financial Interest Disclosure New for UConn Storrs and Regional Campuses only
• Turning Off Pop-up Blocking on Various Web Browsers Updated

For technical issues with InfoEd, please email eRA-support@uconn.edu or call 860.486.7944.

Reason For This Procedures Document

 

To communicate the purpose, distribution and duration of F&A (indirect costs) revenue returns that are provided annually to the Deans, Department Heads and Principal Investigators generated from sponsored research activities.

What Is F&A?

Facilities and Administrative (F&A) costs, also known as indirect costs, are costs associated with sponsored projects that are incurred by the University that cannot be readily identified nor specifically attributed to a particular project, but which support research endeavors. Each year the Office of the Vice President for Research (OVPR) distributes a portion of the indirect costs earned on sponsored research grants and contracts to Principal Investigators (PIs), Department Heads and Deans to invest in and support research programs and initiatives that exhibit the greatest potential to bolster the University of Connecticut’s rise among the nation’s top research Universities. Please note, for non-research Sponsored Program F&A 10% is distributed to Deans.

How Is F&A Distributed?

The return of F&A generally occurs in the winter of each year and is based upon the indirect costs collected from research grants and contracts during the preceding fiscal year (July 1‑June 30).

The indirect cost distribution formula is as follows:

Principal Investigators	10%
Department Heads	10%
Deans	10%

The department and dean allocations are distributed according to the faculty’s academic home department regardless of where the grant is managed.

If there are any administrative changes in the grant, the Vice President for Research will make the appropriate determination as to the distribution of the F&A.

F&A returns are deposited into individuals’ unrestricted research accounts (Ledger 4) in Kuali and do not currently expire:

• Once the IDC account is created, it is up to the FO / School to manage the owners, balances, activity and status.
• PI over-expenditures are the responsibility of his/her academic department.
• Departmental over-expenditures are the responsibility of their Dean.

What Is Distribution of Credit?

For grants that include a signed Distribution of Credit at the time of proposal, the proportion of indirect costs is distributed to PIs and Co-PIs, their corresponding academic home department and school/college based on the percentage of distribution listed for each faculty member.

For example:

NIH Grant, KFS# 5151510, with total F&A Costs of $20,000 for FY20xx and the Distribution of Credit (DoC) form submitted as follows:

PI/Co-PI                  Name                   DoC          Academic Home Department

PI:                           John Smith           50%           Pharmacy Practice
Co-PI:                     Sue White             25%           Math
Co-PI:                     Deb Brown           25%           Animal Science

The F&A will be distributed as follows:

PI 10%                                   Department 10%                              Dean 10%

John Smith-$1,000            Pharmacy Practice-$1,000            School of Pharmacy-$1,000
Sue White-$500                  Math-$500                                       CLAS-$500
Deb Brown-$500                Animal Science-$500                     CAHNR-$500

How Can F&A Be Used?

In order for UConn to maximize its success in meeting its research goals, distributed F&A should be used to support UConn’s research enterprise in accordance with existing University policies and procedures. Common uses of these monies include the following:

• Funding for graduate student stipends, travel and other expenses incurred by graduate students while performing research;
• Funding for postdoctoral researchers;
• Research supply/equipment purchases;
• Bridge funding;
• Cost-share, required or voluntary;
• Travel to meet with program directors, present papers, give invited talks, etc.;
• Books, journals, papers and other similar expenses related to scholarship and research;
• Project development costs such as proposal writing, proposal workshops, etc.;
• General administrative and clerical costs (including office supplies) in support of research;
• Research related recruitment costs;
• Laboratory enhancements for research purposes; and
• Faculty start-up packages for research programs.

Contact

For additional information on this procedure, please email researchfinance@uconn.edu.

Revised 10/21/2021