The Office of the Vice President for Research at the University of Connecticut is seeking an experienced and energetic administrative professional to provide committee support and coordination, to ensure that all animal care and use activities related to research and/or teaching conform to University and regulatory requirements and guidelines.
Characteristic duties and responsibilities include: Managing all administrative functions of the Institutional Animal Care and Use Committee (IACUC); provides administrative support to the IACUC Program Manager, Chair, and members of the IACUC; scheduling and coordinating logistics for meetings, inspections and training; timely preparation and distribution of agendas, minutes, decisions and related materials; conducts intake review of protocol submissions and follows up to ensure completeness; serves as liaison and represents the IACUC in responding to inquiries and providing information, guidance, interpretation or clarification within scope of authority; manages and maintains official and electronic records and files; coordinates workflow and processes administrative paperwork; may perform other administrative functions and related duties as required.
Minimum Acceptable Qualifications: Associates degree or equivalent combination of education and experience; three to five years of related experience; demonstrated knowledge of organizational/institutional administrative support processes, including scheduling and logistics; sound judgment, discretion, and demonstrated ability to interpret policies and guidelines, and to independently resolve problems of ordinary difficulty; excellent proactivity, planning, follow-through and organizational skills; excellent verbal and written communication and interpersonal skills; excellent timeliness, accuracy and attention to detail; demonstrated proficiency taking and transcribing notes and minutes and/or formal proceedings; demonstrated experience developing and maintaining computerized databases and tracking systems; proficient to advanced computer skills.
Preferred qualifications: Bachelors degree; experience working in a higher education setting; experience in the area of animal care and use, institutional review, research administration, audit, or other area of research, compliance or oversight.
The University of Connecticut offers a comprehensive package of salary and benefits. For a full list of duties and responsibilities please refer to the position description located at ovpr.uconn.edu/about/careers.
Screening of applicants will begin immediately. Employment of the successful candidate will be contingent upon the successful completion of a pre-employment criminal background check.
To apply, please submit a letter of interest, resume and a list of at least three professional references via Husky Hire (http://jobs.uconn.edu/).
For confidential inquiries or additional information please contact:
Laurie Pudlo, Administrative Manager
Office of the Vice President for Research
University of Connecticut
860.486.4247
The University of Connecticut is an EEO/AA employer.
The University of Connecticut (UConn) is a Land Grant and Sea Grant college and member of the Space Grant Consortium, and is ranked among the top 19 public universities in the nation according to the 2015 U.S. News and World Report. In support of an ambitious state investment in economic development, higher education, and research, the Office of the Vice President for Research seeks highly motivated, skilled, and engaged individuals to work within an increasingly diverse and complex research environment.
JOB SUMMARY
Under the general supervision of the Institutional Animal Care and Use Committee (IACUC) Program Manager, Research Compliance Services in the Office of the Vice President for Research (OVPR), the IACUC Coordinator coordinates and provides assistance to ensure that all animal care and use activities related to research and/or teaching conform to all applicable University, State, Federal and other external regulatory requirements and guidelines.
CHARACTERISTIC DUTIES AND RESPONSIBILITIES
- Manages all administrative functions of the Institutional Animal Care and Use Committee (IACUC) and provides support to the IACUC Program Manager, Committee members and Chair.
- Responsible for coordinating all aspects of the Committee’s functions and activities, including scheduling and logistics for meetings, inspections, and training sessions.
- Independently coordinates, prepares and distributes the agenda and meeting materials to the IACUC members for the bi-monthly meetings.
- Attends IACUC meetings with specific responsibility for: (a) taking detailed notes of the IACUC discussions and decisions in order to timely prepare minutes of bi-monthly meetings, (b) assists in the preparation of decision letters to investigators (on behalf of the IACUC Chair) after IACUC meetings on the outcome of their animal research protocol request, (c) independent follow-up on action items from IACUC meetings.
- Reviews protocol submissions to ensure compliance with administrative requirements in advance of the IACUC meeting, including: (a) completeness of the protocol, (b) investigator training requirements, (c) occupational health and safety requirements which involves interaction with the Environmental Health and Safety Office. Interacts directly with the PI to resolve these issues before the IACUC meeting. Reports at the IACUC meetings on these issues.
- Devises, modifies and maintains, or supervises the maintenance and coordination of complex filing systems, records and/or data systems.
- Devises, modifies and maintains electronic or computerized databases and tracking systems.
- Prepares narrative and informational reports, as needed or requested; compiles and organizes information requiring the understanding and evaluation of data sources.
- Responds to requests for information and provides assistance in solving a variety of problems.
- May train, supervise and establish work schedules for clerical or student staff.
- Transmits authoritative information and serves as a resource regarding policies and procedures relating to institutional animal care and use or related research compliance functions, with responsibility to occasionally interpret such policies and procedures.
- Regularly communicates with other University offices and/or outside agencies to request or provide information or to clarify procedures.
- In assigned area of responsibility, reviews operating procedures for efficiency and effectiveness; makes minor changes or recommends major changes or improvements; may participate in planning and decisions regarding new or changed procedures.
- Coordinates work flow and processes administrative paperwork.
- May assist in the logistical planning and execution of related support activities, such as arrangements for travel and lodging; preparation and distribution of information, literature and materials.
- Performs related duties as required.
MINIMUM ACCEPTABLE QUALIFICATIONS
- Associates degree or equivalent combination of education and experience.
- Three to five years of related experience.
- Demonstrated knowledge of organizational/institutional administrative support processes, including scheduling and logistics.
- Sound judgment, discretion, and demonstrated ability to interpret policies and guidelines, and to independently resolve problems of ordinary difficulty.
- Excellent proactivity, planning, follow-through and organizational skills.
- Excellent verbal and written communication and interpersonal skills.
- Excellent timeliness, accuracy and attention to detail.
- Demonstrated proficiency taking and transcribing notes and minutes and/or formal proceedings.
- Demonstrated experience developing and maintaining computerized databases and tracking systems.
- Proficient to advanced computer skills.
PREFERRED QUALIFICATIONS
- Bachelor’s degree.
- Experience working in a higher education setting.
- Experience in the area of animal care and use, institutional review, research administration, audit, or other area of research, compliance or oversight.